Finance Officer

Job posted: 31/05/2024

Job duration: From 15/07/2024

Contact: Chelsea Bright |

Reference:

Occupation: Finance

Salary Range: Salary not specified

Work location: Geelong

SC1 Demonstrated experience and skills in undertaking accounts payable and receivable, sundry debtors, with a capacity to perform duties consistent with established guidelines and frameworks.

SC2 Demonstrated high level oral and written communication skills.

SC3 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC4 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC5 Demonstrated commitment to professional learning and growth for both self and others.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Finance

• Accounts receivable
• Accounts payable
• Proficiently use all aspects of CASES21 accounts payable. including maintaining creditors, entering approved orders, paying accounts in a timely fashion with a working knowledge of sundry debtor and family accounts functions
• Follow up outstanding orders, invoices and creditor enquires
• Maintain the assets data and register accurately, including removing disposals.
• Provide support to the Business manager in preparation financial reports or processes.
• Preparing monthly budget variance reports and sending it to Learning Area leaders.
• Collect and enter monies received from students and parents and ensure the data entered is accurate and reconciled at the end of each day
• Process BPay and Compass Pay payments.
• Processing bus conveyance payments through the bank
• Respond to enquiries from parents/guardians regarding fees, charges and amounts owing promptly
• Monitor all financial documentation and ensure accurate records, supporting documentation and audit trails are kept and these comply with relevant policies, procedures and guidelines.
• Ensure compliance with all financial archiving requirements by ensuring that appropriate record retention and destruction as required by DET
• Record and Manage all Balance Day Adjustments (BDA) including BDA Journals
• Process and save all end of Month reports once the month has been rolle d.

General Administration

• Provide office reception services, ensuring a prompt and professional client experience and provide advice, support and direction to clients and external service providers as required.
• Undertake clerical and keyboard duties in support of the school administration function
• Liaise with and provide information to parents, staff and students
• Provide document preparation support including but not limited to, straightforward correspondence to parents/carers (e.g., sending letters)
• Filing according to school procedures
• Make arrangements for ill or injured students, including transport and parent contact.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

MFG is a vibrant learning community that nurtures and serves the aspirations of girls. We create ¿ lifelong learners who live the MFG traits as positive members of their communities.¿

In 2018 we consulted with the school community ¿ students, staff and parents/carers - to develop a set of eleven traits, behaviours and dispositions that we, as a school community, believe are important to foster in our students. These 11 traits are:

Kind, compassionate and trustworthy

Caring and respectful of others and themselves

Knowledgeable about learning and self-aware

Deep thinkers who are curious and creative

Resilient, adaptable and able to learn from mistakes

Hard-working, ambitious and confident

Able to respect and celebrate difference and diversity

Optimistic about the future

Responsible and active local and global citizens

Flexible collaborators, leaders and team members

Surrounded by a supportive `sisterhood,¿ our young people aim to achieve excellent learning outcomes and develop qualities of character that will enrich their own lives and impact positively on the lives of others.

Matthew Flinders Girls (MFG) has a long and proud history. The original foundation stone was laid in 1856 when there were few other schools in Geelong. We are one of eight girls-only state educational providers (since 1940) and the only girls-only provider outside of the metropolitan area.

While there is no formal alumni structure, a group of ex-students, currently aged in their 70s and 80s, meets twice a year. Some students in the school are third generation members of the school community. There is an ever-growing Facebook presence of past student groups and a College Alumni Facebook Page has been established to reconnect and share stories.

Our school is centrally situated within the business, arts and sporting precincts of Geelong. It has excellent access to public transport (buses and trains). A proportion of students are from the immediate locality, but a significant number come from outside the City of Greater Geelong, from areas such as Colac, Barwon Heads, Indented Heads, Lara, Inverleigh, Bannockburn, Werribee and Anakie. There are more than 50 feeder Primary schools from where the students have been drawn over the past 5 years.

Our student population incorporates a diverse range of cultures, socio-economic backgrounds and family blends. Our Student Family Occupation (SFO) for the school is currently 0.49.

In serving the aspirations of students, our curriculum provision and quality of teaching are fundamental. Curriculum in Years 7-10 is based on the Victorian Curriculum and is framed by challenging and provocative `essential questions¿ . A balance of explicit teaching and Inquiry Based Learning to Teaching and Learning is at the heart of learning in Years 7 ¿ 9. Our Teaching and Learning Model underpins the work and learning of our teachers with a distinct emphasis on differentiation, high impact teaching strategies, the power of formative assessment and the development of intellectual character.

A wide range of options is made available to Later Years students, including the opportunity to accelerate into VCE studies. Our school offers a range of VCE units, access to some Vocational Education and Training Programs (VET/SBATs) and to VCAL (Intermediate and Senior).

MFG is an accredited member of The Academy of Select Entry Accelerated Learner Program (TAASS), the only one in the State which is in an all-girls¿ setting. This program gives students the opportunity to be selected at Year 7 according to academic and leadership potential to undertake an alternative curriculum for Years 7 to 9.

All students in Years 7 ¿ 12 participate in a Bring Your Own Device (BYOD) program. Students are encouraged to purchase the technology which best suits their needs for learning. The school outlines minimum specifications and recommended devices to support parents when making decisions.

Instrumental Music is a key component of our school¿s co-curricular Program. Students can learn voice, percussion, drums, singing, woodwind, brass, guitar and keyboard at school. MFG is also the educational home of the Sweethearts, a highly talented and well-known neo-soul all-girls music group that performs frequently in professional contexts, nationally and internationally.

A community garden has been established and exemplifies our school¿s recent permaculture focus of ¿earth care, people care and fair share¿. A key component of the garden is the construction of an urban agricultural garden where students can grow healthy organic food and share this with people in our local community. It has also been the focus of a number of environmental engineering projects.

To apply for this role, you will be redirected to the Schools (Government) job application system.