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Finance Officer
3 months ago
Location:
Geelong
Job type:
Part time / From 15/07/2024
Organisation:
Schools (Government)
Salary:
Salary not specified
Occupation:
Finance
Reference:
Selection Criteria:
SC1 Demonstrated experience and skills in undertaking accounts payable and receivable, sundry debtors, with a capacity to perform duties consistent with established guidelines and frameworks.
SC3 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
SC5 Demonstrated commitment to professional learning and growth for both self and others.
Role:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.
It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities:
Finance
- Accounts receivable
- Accounts payable
- Proficiently use all aspects of CASES21 accounts payable. including maintaining creditors, entering approved orders, paying accounts in a timely fashion with a working knowledge of sundry debtor and family accounts functions
- Follow up outstanding orders, invoices and creditor enquires
- Maintain the assets data and register accurately, including removing disposals.
- Provide support to the Business manager in preparation financial reports or processes.
- Preparing monthly budget variance reports and sending it to Learning Area leaders.
- Collect and enter monies received from students and parents and ensure the data entered is accurate and reconciled at the end of each day
- Process BPay and Compass Pay payments.
- Processing bus conveyance payments through the bank
- Respond to enquiries from parents/guardians regarding fees, charges and amounts owing promptly
- Monitor all financial documentation and ensure accurate records, supporting documentation and audit trails are kept and these comply with relevant policies, procedures and guidelines.
- Ensure compliance with all financial archiving requirements by ensuring that appropriate record retention and destruction as required by DET
- Record and Manage all Balance Day Adjustments (BDA) including BDA Journals
- Process and save all end of Month reports once the month has been rolled.
- Provide office reception services, ensuring a prompt and professional client experience and provide advice, support and direction to clients and external service providers as required.
- Undertake clerical and keyboard duties in support of the school administration function
- Liaise with and provide information to parents, staff and students
- Provide document preparation support including but not limited to, straightforward correspondence to parents/carers (e.g., sending lette
