Facilities Manager

1 week ago

Melbourne, Victoria, Australia Education and Training Full time

Location:
Melbourne | Western Metropolitan

Job type:
Full time / From 24/04/2023

Organisation:
Education and Training

Salary:
Salary not specified

Occupation:
Facilities Management

Reference:

Selection Criteria:

  • Demonstrated experience in project management within an educational setting.
  • High level interpersonal, communication and organisation skills.
  • Demonstrated experience and skills in contract negotiation, coordinating, organising and determining work priorities of contractors.
  • Sound knowledge of Occupational Health & Safety regulations and demonstrated ability to implement across college projects.
  • Demonstrated capacity to manage webbased programs.
  • Demonstrated experience in working within a multi campus environment.

Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

  • Liaise with Principals at each campus, College Business Manager and Finance Manager to coordinate and manage the maintenance and improvement of college facilities.
  • Ensure all facilities across the college are maintained to a high standard and according to OHS standards. This includes management of the boom gates system.
  • Work alongside the OHS Administrator and assist with these responsibilities.
  • Manage the Facilities hire across the college, including schedules, contracts, and invoicing. Liaise with the Executive Team regarding the use of gyms for school events.
  • Work within Department Procurement guidelines at all times, which includes sourcing sufficient quotes, completing orders etc.
  • Coordinate Department-Initiated Maintenance Programs which includes maintaining various Department online systems.
  • Manage large schoolfunded projects in consultation with the relevant staff.
  • Liaise and negotiate with Contractors for regular inspections and annual service contract renewals in accordance with DET requirements.
  • Communicate and interact effectively with all stakeholders on projects, maintenance, and refurbishments.
  • Manage and support staff at each campus front office to achieve the set objectives of the work area in a consistent and efficient manner.
  • Monitor cleaning across the college and liaise with the cleaning contract company to ensure adherence to contract standards.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

DET Values:

Other Information:

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Location Profile:

Copperfield College is a multi-campus school situated in Melbourne's North-West. The College is comprised of two junior campuses (

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