Executive Assistant and Office Manager

2 weeks ago

Melbourne, Victoria, Australia Amber Electric Full time
Amber is a new way to buy and sell power, designed for a world powered by renewable energy.

We give customers direct access to the real-time wholesale electricity price as it varies every 30 mins and the technology to shift more of their energy usage to the times when cheaper renewables are available in the grid.

It's a cheaper way to buy power, a smarter way to sell power, and the fastest way for Australia to reach 100% renewable energy.


We are growing rapidly and have thousands of customers who love what we are doing and a great product that will play a significant role in driving Australia towards a renewable future.

We are backed by Australia's leading VCs (including Square Peg Capital and Main Sequence Ventures), impact-focused investors and individuals, and most recently by Commonwealth Bank and NRMA.


We're now at a critical moment in taking the business to real scale as we disrupt a huge market for the better.

You'd be a part of a rapidly growing team of over 100, with expertise across energy, technology, marketing, and operations.

We're committed to building a diverse and inclusive workplace and a great culture of people who love coming to work to build a better world.


If this kind of work gets you excited, we'd love to hear from you Even if you don't meet 100% of the requirements listed below, we still encourage you to apply. We're open to all backgrounds and encourage people from underrepresented groups to apply. We never discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

About the role


As an Executive Assistant / Office Manager, you'll provide executive support to Amber's CEOs, administrative support to the executive team and day-to-day office management.

Reporting directly to the CEO, this is a unique, hands-on role which requires initiative, discretion and attention-to-detail.

Responsibilities:

  • Manage complex calendars, appointments, and scheduling for the CEO, coordinating and organising highlevel meetings including logistics, materials, and followups
  • Coordinate all travel arrangements including booking meetings and transfers for extensive overseas trips
  • Monitor and sort the CEO's inbox, flagging important items and responding when appropriate
  • Act as a liaison between the CEO and internal/external stakeholders, maintaining clear communication
  • Prepare and edit documents, presentations, and reports for the CEO and Executive team as needed
  • Oversee general office organisation including inventory management, suppliers and facilities, ensuring the space is tidy and welcoming to visitors
  • Work closely with Head of People Operations on officerelated projects including an office move in 2H 202
  • Organise inperson office events and workplace training (e.g. emergency warden, first aid)
  • Manage miscellaneous projects as required for the CEO or Head of People Operations
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.

Requirements:

  • 24 years of experience in EA, administration or project coordination role
  • Excellent written, verbal and inperson communication skills
  • Strong analytical and problem solving skills
  • Proven ability to work crossfunctionally, building and maintaining trust with internal stakeholders
  • Bachelor's degree or equivalent work experience
  • High attention to detail.
  • Nicetohaves:_
  • Prior experience at an early/growth stage startup
  • Prior experience as an executive assistant
  • You're passionate about technology, energy and/or the environment.

Benefits:

  • Be part of a growing technology startup that will shape the future of renewable energy in AU
  • Exciting office space in Melbourne Central
  • Flexible working hours with provision for regular workfromhome arrangements
  • We offset 100% of your carbon footprint for as long as you work with us partnering with Nul
  • Equitable genderneutral parental leave policies
  • An external Employee Assistance Plan for mental health support
  • Competitive salary and equity
  • Annual Learning & Development budget to support your personal growth.

How to Apply

  • Why do you want to work at Amber?
  • Why does this role interest you?

Our process will generally be as follows:

  • A screening interview
  • A take home case study
  • A panel interview
  • A final chat with a senior member of the Amber team.
  • We promise to be respectful of your time as an applicant while trying to be as thorough as possible in finding the right fit for our team._

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