Executive Assistant/office Manager

2 weeks ago

Melbourne, Victoria, Australia Charterhouse Full time

Play a pivotal role in a community focused, NFP/Health organisation:


  • Be part of a dedicated, dynamic & innovative collegiate network:
-
Support to the CEO, Board and running of the office:


  • Working 4 days in the office, 1 day home

About the Company

  • This community focused (NFP/Health organisation) has a unique and exciting opportunity for an experienced and proactive Executive Assistant/Office Manager. Reporting into this entrepreneurial CEO who is dynamic, and very wellrespected, this integral role will see you working closely the board and running of the office where you will engage daily with a welltenured team.
  • As the Executive Assistant you will be ensuring the CEO's day is ran smoothly and setting them up for success of the growth of their business, along with running of the office.
  • If you are looking to take the next step in your career into a fastpaced, dynamic environment then look no further.

How you will make an impact?

  • Provide high level, professional and confidential administrative/ secretarial support to the CEO and Board.
  • Take a proactive approach in supporting the CEO with their time to meet their daily, weekly, monthly, and future deliverables.
  • Effectively communicate and build strong relationships internally across the business with key stakeholders
  • Pivotal involvement in national team meetings, operational matters, travel arrangements and logistics
  • Assist with key process improvement and documentation, for example the preparation and distribution of correspondence, documentation, reports, and presentations.
  • Provide valued support with event preparation & research activities as required.
  • Attend to inquiries in a timely and discrete manner.

About you:

  • Due to the varied nature of this role and the involvement in operational matters, previous experience delivering projects or operational process improvements will be advantageous.
  • Technology and innovation play a key part in the daytoday work, therefore advanced knowledge of MS Teams and the MS office suite is required, including Word, Excel, and PowerPoint.
  • Exceptional communication skills both verbal and written, in particular accurate spelling and grammar. A relevant tertiary qualification is highly desirable, but not essential.
  • You will have the ability to think 'bigger picture' and build strong lasting relationships with internal & external stakeholders.
  • You will have the ability to prioritise work and thrive in a busy and fastpaced environment.
  • You will have a positive and proactive approach to work, and the ability to utilise strong problemsolving skills.

Benefits & Culture

  • The role of Executive Assistant will allow you the opportunity to be part of passionate, warm, and fun community, where you will be an integral part of that network.
  • The highlevel nature of the role gives you exposure to build effective working relationships.
  • Please note that the organisation is located very close to public transport in the heart of the CBD.

How to Apply

  • At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace._

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