Executive Assistant to Research, Country

2 weeks ago


Perth, Western Australia Yamatji Marpla Aboriginal Corporation Full time

Application Closing Date:

July 2, 2023:

YMAC is currently seeking a full time (75 hours per fortnight) Executive Assistant to join the Research, Country and Culture Services team in our Perth office on a fixed term 12 month contract.

Supporting the Research, Country and Culture Services Manager (RC&CSM), this role will provide an efficient, professional, and confidential executive support in a one-on-one working relationship.


The EA will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the RC&CSM.


The EA will be responsible for providing business project support for the office of the RC&CSM, developing and maintaining administrative systems and processes to support the effective running of the office.


Duties include, but are not limited to:

  • Completes a broad variety of administrative tasks for the Senior Executive including: managing extremely active calendar of appointments, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel and non-travel related meetings.
  • Researches, prioritises, and follows up on incoming issues and concerns addressed to the Senior Executive, including those of a sensitive or confidential nature. Assists the Senior Executive in the execution of appropriate course of action, referral, or response as and when requested.
  • Completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, producing reports / briefs, and other tasks that facilitate the Senior Executives' ability to effectively lead their departments.
  • Monitor and process invoices from consultants and external suppliers for approvals and payment.
  • Maintain the RC&CS reference library and circulate subscribed publications to the RC&CS team.
  • Assists with the development and organisation of training programs and reporting.

About You:


You will have the ability to provide excellent organisational and administrative support to the RC&CSM, whilst maintaining a high degree of confidentiality and discretion.

Working autonomously, you will thrive on the opportunity to proactively handle matters expeditiously.

Selection Criteria:

Qualifications & Experience

  • Knowledge and/or experience in native title and/or heritage in Western Australia (highly regarded).
  • Humanities, Arts, or Social Science qualifications highly regarded.
  • Minimum 3 years demonstrated experience in a similar role.
  • Demonstrated experience with taking notes at meetings and preparing minutes, experience with Board and Committee Meetings highly regarded.
  • Experience working across multiple projects and disciplines.
  • Experience working with Traditional Owners highly regarded.

Skills

  • Must demonstrate ability to maintain high levels of confidentiality.
  • High level interpersonal, verbal, and written communication skills.
  • Excellent attention to detail.
  • Ability to work independently.
  • Strong organisational and time management skills.
  • Intermediate / Advanced in the use of the Microsoft Office suite

How to Apply:

A current National Police Clearance is required prior to commencement of employment with YMAC.
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