Enrolments Registrar

1 week ago

Melbourne, Victoria, Australia Education Full time

Location:
Melbourne | Northern Metropolitan

Job type:
Full time / From 08/05/2023

Organisation:
Education

Salary:
Salary not specified

Occupation:
Other

Reference:

Selection Criteria:

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated high level oral and written communication skills including the capacity to liaise with a diverse group of stakeholders.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Demonstrated capacity to provide advice and support to staff and families in respect to Department Enrolment guidelines.

SC5 Demonstrated ability to collaborate effectively within teams in order to drive the vision of the College.

Role:


An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.

This may include coordination of other education support class staff within the work area or educational program.


An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor.

Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.


Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).


A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.


An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.

Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.

Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


Responsibilities:

  • Model College values and behaviour expectations for all members of the College staff and Community.
  • Promote a positive and friendly approach to all prospective families.
  • The first point of contact person for all College enrolment matters and facilitate transition processes.
  • Administering the College enrolment policy for Prep to Year 12, including the transition of new Prep & Year 7's into the College through the Departments transition process.
  • Responsible for the preparation and contents of an enrolment package and prospectus given to parents and for the regular updating of the contents.
  • Maintain uptodate student enrolment database.
  • Accurately process all family and student data onto CASES21 system.
  • Provide College Leadership with regular information relating to monthly enrolment data.
  • Assist and attend information sessions, open evenings & College tours.
  • Ensure that student's leaving the College complete an exit form and all relevant staff informed of impending student exit.
  • Timetable and conduct enrolment interviews prior to enrolment as required.
  • Responsible for creating and archiving all student files.
  • Schedule College tours for prospective families and students.
  • Maintain

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