Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia QIC Full time

About the role
We have a permanent, open term opportunity for an experienced Executive Assistant to join QIC's Infrastructure team in Brisbane.


The role of the Executive Assistant is to provide direct executive level support to the relevant senior Brisbane leadership team as well as broader business support to the other Melbourne, Brisbane and Sydney based Infrastructure team members as appropriate.

The Executive Assistant is both a role that works autonomously and as part of a wider team and as such, you will need to demonstrate the ability to be successful and thrive in both environments.


You will demonstrate an aptitude for relationship management and be effective in understanding the ever-changing needs of the Infrastructureleadership team, wider Infrastructureteam, QIC internal divisions and various external clients and investors.

In this role, your responsibilities will include, but not be limited to:

  • Extensive task and diary management including both internal and external stakeholders, including meeting preparations, scheduling and prioritising follow-ups for global activities including external client and industry activities and internal executive meetings. This involves scheduling, managing RSVPs, room bookings and setup including equipment and catering, printing and binding.
  • Ensuring key stakeholders are well prepared with documentation for all meetings and engagements. This includes providing reminders and follow ups, anticipating and thinking through any changes, conflicts and timelines and flagging upcoming deadlines.
  • High level organisational and administrative support to the relevant Infrastructure team members.
  • Booking of domestic and international business travel cost/budget management, transport logistics, flight and accommodation bookings, car hire, visas, foreign currency etc.
  • Liaise with team members across different locations to assist with administration and coordination across the geographically disperse Infrastructure team.
  • Organise conference registrations, speaking engagements, staff training and attendance at industry functions for the team as necessary.
  • Prepare monthly reconciliation of corporate credit cards for key stakeholders and relevant Sydney
- based Infrastructure team members and work with the Infrastructure support team to provide additional assistance to the wider Infrastructure team.

About You


To be successful in this role, you will have demonstrated experience in a fast-paced high level Executive Support role, preferably within financial services or a professional services environment.

In addition to this, your key strengths spanning across key areas such as:

  • Strong emotional intelligence and being able to work collaboratively across a wide range of contacts both internal and external to QIC.
  • Ability to work autonomously and identify priorities ahead of time.
  • Demonstrated initiative, drive, professionalism with the ability to "think, question and challenge", good judgement in distinguishing the urgent vs. important, prioritisation, expectations management and escalating issues when necessary.
  • Solutions oriented and comfortable in working, at times, in stressful situations where the pathway is not always clear
  • Exemplary attention to detail in all written communication.
  • Demonstrated experience managing budgets/costs and collaborating with executive support teams.
  • Experience in management of extensive domestic and international travel.
  • Demonstrated ability to be an integral member of the team by fostering a strong team environment and encouraging collaboration and communication across the team members.
  • Advanced skills in Microsoft Office suite (Excel, Word and PowerPoint)

About Us


At QIC, we believe in a diverse workforce and are committed to continually cultivate an inclusive workplace culture that values and empowers our people.

Not sure if you meet all the job requirements? That's okay, we would still encourage you to apply

About QIC
QIC is a trusted investment manager and adviser providing risk adjusted returns for the clients we serve.

As one of the nation's leading institutional investment managers, we deliver alternative real asset solutions across infrastructure, real estate, natural capital, private debt and private capital in addition to a liquid market offering for our 125 Australian and global clients.


We also act as the Queensland Government's independent investment advisor, managing a fully funded Defined Benefit scheme and the Queensland Future Fund - both of which delivers on the State's long-term investment objectives.

We have AU$102bn in assets under management (at 30 June 2023).

We're high-performing and care about our clients, colleagues and society at large.

Headquartered in Brisbane, QIC is one of the largest institutional investment managers in Australia with over 900 employees across Brisbane, Sydney, Melbourne, New York, Los Angeles, San Francisco, Singapore and London.

**Why QI

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