Timetable Officer, Assessment Scheduling

2 weeks ago

Burwood, Victoria, Australia DEAKIN UNIVERSITY Full time
  • Based at our Melbourne, Burwood Campus
  • Full-time and Fixed-Term until end of December 2024
  • HEW 6 $89,012 - $96, % Superannuation (pro rata, part time)

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionizing education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

Are you data driven with a logical brain and approach to work? Then this may be the perfect role for you The Timetable Officer, Assessment Scheduling is responsible for providing professional, high quality administrative support to the Coordinator, Examinations and is responsible for the scheduling of all centrally timetabled examinations and end of unit assessments using the University's corporate systems, Syllabus Plus Exam Scheduler and Callista.

The position acts as a subject matter expert and provides advice and direction on all aspects of the University's assessment timetables that are scheduled during end of unit assessment periods. As such the position has multiple stakeholders in multiple areas and it is imperative that the incumbent has strong communication and stakeholder engagement skills. The position also works closely with an immediate team of around 15 so the ability to collaborate with and support others is essential whilst also taking initiative and ownership of work.

This is a hybrid role based at our Burwood Campus. A background in managing large volumes of data and data analysis is preferred with a Degree in Information Systems, Data Analysis, Accounting or Finance highly desirable.

As a Timetable Officer, Assessment Scheduling, you will:

  • Coordinate the examination and end of unit assessment (EoUA) timetabling for all students, in physical and online environments
  • Plan, develop and deliver key processes involved in timetable administration including coordination of the collection of EoUA data and applying variations to student assessment arrangements
  • Develop and implement practical, accessible timetable solutions based on student and stakeholder needs
  • Provide high-level and ethical advice to Faculties and other stakeholders regarding any EoUA timetabling issues related to the operational functions of Callista and Syllabus Plus Exam Scheduler, promoting value-adding insights and recommendations
  • Challenge existing processes by formulating creative and inclusive alternative solutions and benefits that provide service improvements in the delivery of student results and assessment services

To be successful, you'll have:

  • A Degree with subsequent relevant experience; or
  • Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields
  • An equivalent combination of relevant experience and/or education/training
  • Experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures
  • Experience in operating in a high-pressure diverse environment, involving face to face, phone and written issue
  • Experience providing services and support in a large organisation

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Meaghan Crawford (Coordinator, Examinations,) on

For a copy of the position description, please see below:

PD-Timetable Officer, Assessment

Applications for this position close on Friday the 7th of June at 11.55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

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