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Administrative Assistant/receptionist

3 months ago

Dandenong, Victoria, Australia Tranzfreeze Transport Refrigeration PTY Ltd Full time

About the business
Tranzfreeze is a small manufacturing company in Dandenong South. We manufacture refrigeration units for vehicles and provide servicing and repairs for these vehicles.

Position Overview:

We are seeking a highly organized and versatile individual to fill the role of Receptionist/Admin in our company. This position requires excellent communication skills, strong administrative abilities, and the ability to multitask effectively.

The Receptionist/Admin will be responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth office operations.


Responsibilities:

Receptionist Duties:

  • Welcome and greet visitors, clients, and employees in a professional and friendly manner.
  • Answer and direct incoming calls to the appropriate person or department.
  • Provide accurate information and address inquiries from callers and visitors.
  • Maintain a tidy and organized reception area, ensuring a positive and welcoming environment.
  • Receive and distribute mail, packages, and deliveries.
  • Schedule bookings and provide followup for ongoing jobs, including installations and service/repairs.
  • Assist with travel arrangements and accommodation bookings for staff and visitors.

Administrative Duties:

  • Provide administrative support to various departments, including filing, data entry, and document management.
  • Generate and manage invoices.
  • Aid in inventory management.
  • Maintain office supplies inventory and place orders as needed.
  • Assist with the coordination and planning of company events, meetings, and conferences.
  • Compile and prepare reports, presentations, and spreadsheets as required.
  • Assist in the coordination of office maintenance and repairs.
  • Support HR functions, such as maintaining employee records and assisting with onboarding processes.
  • Collaborate with team members to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Perform general clerical duties, such as photocopying, scanning, and filing.

Requirements:

  • High school diploma or equivalent qualification.
  • Proven experience as a receptionist, administrative assistant, or similar role.
  • Excellent communication skills, both verbal and written.
  • Strong organizational and multitasking abilities.
  • Attention to detail and ability to maintain accuracy in administrative tasks.
  • Professionalism, with a friendly and approachable demeanour.
  • Ability to prioritize tasks and meet deadlines in a fastpaced environment.
  • Strong problemsolving skills and the ability to handle unexpected situations calmly.
  • Discretion and ability to handle confidential information.
  • Excellent time management and organizational skills.
  • Valid Australian driver's license and ability to drive a manual transmission vehicle.
  • Fluency in Mandarin will be considered an added advantage.
  • Mechanical knowledge would be an advantage.

Salary:
$ $30.00 per hour

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Dandenong, VIC 3175: Reliably commute or planning to relocate before starting work (required)

Education:

  • High School (Year 12) (preferred)

Experience:

  • MS Office: 2 years (preferred)
  • Customer service: 2 years (preferred)

Licence/Certification:

  • Full Driver Licence (required)

Work Authorisation:

  • Australia (required)

Work Location:
In person

Expected Start Date: 10/07/2023