A05 Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia Eden Richie Recruitment Full time

Eden Ritchie is seeking an Executive Assistant to report to the Principal Advisor for the taskforce and to provide broader administrative support to the division.


  • 6 month contract
  • Brisbane CBD


You will play a role in managing the operations of the Office of the Executive Director to ensure quality, professional services to senior management and the Office of the Executive Director.


Key responsibilities include:

  • Proactively manage and coordinate all meeting and diary appointments for the Deputy Director-General ensuring a flexible approach is exercised when competing priorities arise.
  • Ensure the Deputy Director-General is comprehensively briefed, prepared and supported for meetings and diary appointments by keeping abreast of issues that may impact Hydrogen division and collating meeting papers and briefs.
  • Actively review and manage work priorities and deadlines within the Office of the Deputy Director-General on a daily basis and develop, implement and maintain a records management system involving systems, registers and processes as required.
  • Establish and maintain productive working relationships within the department, the Minister's Office, Office of the Director-General, other government agencies and external stakeholders to enable consultation, liaison and negotiation of priorities, as well as act as the primary contact with internal and external stakeholders to coordinate meeting logistics and documentation.
  • Maintain a comprehensive and accurate database to support the effective management of executive correspondence and provide detailed status reports on a regular basis to the Deputy Director-General and Hydrogen leadership team on executive correspondence.
  • Coordinate business support activities for Hydrogen, including financial, procurement, administrative and human resource issues, travel and itinerary arrangements, asset management, telecommunications, office equipment and payment of invoices.
  • Project manage and support all aspects of governance, administration, secretariat and operational support for the Hydrogen Taskforce, HIDC and other hydrogenrelated working groups and relevant subcommittees.
  • Participate as a project team member on a range of business improvement initiatives within the division.

If this role sounds like you, please APPLY NOW submitting your resume in WORD format.

If you would like more information or to discuss the role, please contact Alison Detaille on
Job Reference: 578726

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