Administration Officer

2 weeks ago

Shark Bay, Australia St John WA Full time

St John WA is a well renowned not-for-profit organisation whose vision and purpose is to serve humanity and build resilient communities.

With over 130 years of experience, the culture at St John WA is underpinned by a strong team spirit, camaraderie and the collaboration of employees and volunteers working together to change lives, while creating a powerful sense of belonging, where our people want to work.

This combined with over 2800 permanent team members, 6000 volunteer team members and annual revenues of $500 million, makes St John WA the industry leader in the provision of pre-hospital care and related products in Western Australia. Each year we attend in excess of 275,000 people across the state, treat 350,000 patients at our primary health centres and teach over 330,000 people life-saving first aid skills

A job to be proud of:

We are currently seeking an Administration Officer to join our Shark Bay Subcentre. This position is a Permanent part time role working a 9-hour week, Wednesday and Thursday 8.30am to 1.00pm. You will conduct a variety of administration duties for the sub centre and continually provide the highest level of customer service to both internal and external customers.

What you will do:

  • Provide a high level of support to internal and external customers.
  • Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met.
  • Process invoices and local customer payments as required for the Subcentre.
  • Provide support to the volunteer Sub Centres including bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up.
  • Supports First Aid Training, Sales and Services of First Aid Kits.
  • Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires
  • Conduct accounts duties which include the following:
    • Creditor Accounts – prepare purchase orders, process payments and invoice scanning.
    • Bank and investment reconciliations.
    • Receipting of customer payments.
    • Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.
    • Day to Day banking.
    • Ensure transactions are properly recorded and entered into the computerized accounting system.
    • Maintain financial files and records.

What you will need:

  • Proven administration and data entry experience
  • Previous experience conducting Accounts Payable and reconciliation tasks
  • Ability to work autonomously
  • Attention to detail and problem-solving skills
  • Proficiency in MS Office Suite
  • Established data entry skills
  • Excellent written and verbal communication skills

What is in it for you?

The successful candidate will be offered:

  • Generous salary packaging options
  • $550 Health and Wellness reimbursement (pro rata)
  • 17.5 per cent annual leave loading
  • Corporate uniform
  • Competitive remuneration package
  • Free emergency ambulance cover and first aid training

To submit your application please select 'Apply Now' and include your resume and cover letter. Please outline your skills and experience relating to the above position, including your motivations in applying. Alternatively, if you have any questions, please contact

Applications close Tuesday 28th of May 2024 at 6pm

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John.

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