Aps5 Executive Assistant to The Chief Executive

1 week ago

Adelaide Region SA, Australia Department of Industry, Science, Energy & Resources Full time

Job no: 512148

Employment type:
Ongoing

Location:
Adelaide

Categories:
APS Level 5, Administration, Internally and Externally shared

About the team:


The Australian Radioactive Waste Agency (ARWA), a newly established Commonwealth Agency, has a unique opportunity to lead and shape the future of Australia's expertise in radioactive waste management with a dynamic, multidisciplinary team working together to implement the Government's commitment to the safe and secure management of the nation's radioactive waste.


As the Executive Assistant to the Chief Executive Officer (CEO), you will provide comprehensive administrative support and ensure the office is effectively managed.

You will work closely with the other Executive Assistant(s) and members of the Executive Team to maximise the effectiveness and productivity of the SES and their leadership team.


Essential:

  • Present with exceptional professionalism, sound judgement, discretion, motivation and initiative.
  • Have excellent administrative and organisational skills with a high level of attention to detail.
  • Have strong communication skills, both verbal and written.
  • Have advanced skills in the use the MS Office suite
  • Have strong stakeholder engagement skills with a proven ability to build and maintain relationships with diverse internal and external stakeholders.
  • Have the ability to coordinate multiple tasks effectively and prioritise workloads.
  • Possess welldeveloped interpersonal skills that foster trust and cooperation, and a proven ability to work effectively and with integrity within a politically sensitive environment.
  • Have the ability to work in a fluid environment, remaining flexible, agile and adaptable supporting colleagues at short notice.

Desirable:

  • Experience as an Executive Assistant to a Senior Executive in Government will be highly regarded.

Qualification/s:

  • N/A

What you will do:

  • Managing and coordinating calendars, work schedules and tasks.
  • Anticipate requirements for, and timely preparation of, briefing material prior to the meetings.
  • Prioritising tasks in accordance with expectations.
  • Responding to incoming and outgoing communications.
  • Preparation, collation and timely distribution of meeting papers and minutes, reports and briefs.
  • Coordination of domestic and international travel.
  • Reconciliation of the CEO's credit card transactions in accordance with legislation and approved policies.
  • Working collaboratively across the executive support cohort to assist ARWA's Senior Leadership Team.

Eligibility:

To be eligible for employment in the APS and the department, applicants must:

  • Be an Australian citizen or going to be granted Australian Citizenship before commencement. You may be asked to provide evidence of this.
  • Undertake a preemployment security assessment and subsequent security clearance. All staff are required to have a minimum baseline security clearance however some roles will require a higher level security clearance. If you are offered a role and do not have a current security clearance, we will work with you to arrange for this to be undertaken.
  • Be medically fit to undertake the duties of the job.

Security Clearance:

This position requires a Negative Vetting 1 security clearance. The successful applicant will be required to obtain and maintain a clearance at this level.

Advertised: 09 Jan 2023 Cen. Australia Daylight Time

Applications close: 23 Jan :55 PM Cen. Australia Daylight Time

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