Executive Assistant to Managing Director

2 weeks ago

Newcastle, New South Wales, Australia Clickk Full time
As the Executive Assistant, you will be supporting the following duties:

  • Provide administration support to the Directors;
  • Manage information flow in a timely and accurate manner;
  • Controlling the flow of work in the absence of the executive team by directing requests to the appropriate departments and providing feedback;
  • Manage executives' calendars and coordinate internal and external stakeholder meetings;
  • Organise and prepare for meetings, including gathering documents and attending to logistics of meetings;
  • Coordinate travel arrangements both international and domestic;
  • Organise events and logístical arrangements for workshops and conferences;
  • Creating appropriate reports using the relevant internal systems;
  • Maintain various records, reports and documents for company executives in accordance with established internal policies and procedures and audit guidelines;
  • Documentation control in line with Quality Management System (e.g. Communication policy);

Job Types:
Part-time, Casual

Part-time hours: 8-16 per week

Salary:
From $25.00 per hour

Benefits:

  • Employee mentoring program
  • Free drinks
  • Free food
  • Professional development assistance

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Newcastle N, SW 2300: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

  • Australia (preferred)

Work Location:
One location

Expected Start Date: 01/02/2023

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