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Service / Office Administrator

4 months ago

Epping, Australia Ramadge Electrics Full time

Due to continued growth Level Electrical & Automation Epping is looking for a part time service administrator to join our fast-paced, dynamic team.

The role will provide admin, scheduling and bookkeeping services to the business to ensure back of house functions are efficient.


Working hours for this position are flexible, with a minimum of 35 hours per week and the potential for additional hours as the business grows.

This part-time role requires expertise in bookkeeping, specifically experience using Xero. Knowledge of Ascora or other job management software such as Simpro or ServiceM8 is essential.

The role includes the following;

  • Provide general office administration support to ensure strong customer communication, satisfaction and smooth running of business operations.
  • Generate purchase orders and receipt supplier invoices.
  • Manage weekly payroll, including processing employee salaries and ensuring accurate and timely payments.
  • Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing.
  • Perform Bank Reconciliations to ensure accurate financial transaction recording and resolve discrepancies.
  • Prepare and lodge BAS (Business Activity Statement), IAS (Installment Activity Statement), and PAYG (Pay As You Go) with the ATO (n compliance with relevant regulations.
  • Manage Superannuation payments, ensuring compliance with regulations and accurate recording of contributions.
  • Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies.
  • Schedule preventative maintenance jobs and ensure the Electricians know where they are scheduled for each day.
  • Keep maintenance electronic forms up to date and keep track of where the jobs are up to.
  • Complete Invoicing and ensure we have purchase orders for each job.
  • Ensure jobs have the correct time and material allocated to them.
  • Ensure procedures are created and kept up to date for each task.
  • Other general admin duties as required by the director.

Requirements:

  • At least 3 years experience in a similar role
  • Experience using Xero
  • Experience using a job management system and scheduling

Job Type:
Part-time

Pay:
$ $36.00 per hour

Expected hours:
per week

Application Question(s):

  • What job management systems have you used?
  • What accounting packages have you used?

Experience:

  • Office administration: 2 years (preferred)

Work Authorisation:

  • Australia (preferred)

Work Location:
In person