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Receptionist

3 months ago

Melbourne City Centre, Victoria, Australia Department of Jobs, Precincts and Regions Full time

Salary:
$73,842 to $89,661 (Plus Superannuation)

  • Ongoing role
  • Usual hours of work: Full time
  • Usual work location: 121 Exhibition Street, Melbourne
An exciting opportunity is available for a receptionist to join the Minister's office.

The role provides front of house reception services, including accepting visitors taking calls from members of the public, and general office administrative duties.

You will be required to liaise with a range of stakeholders so diplomacy, discretion and a strong customer service attitude are vital.

You should possess excellent administrative process skills, reliability, and sound judgement to ensure that the presentation of the Ministerial office to all stakeholders always evidences professionalism, compassion, and accountability.


The Receptionist will also have the following responsibilities:

  • Track and monitor incoming correspondence and briefings, registering them in the required system as instructed by the Ministers office.
  • Assist the Departmental Liaison Officer's (DLO) where possible in their coordination of Ministerial support including printing, collating and mailing.
  • Order and manage stationery and office supplies, and process invoice reconciliations.
  • Modify, implement and effectively maintain administrative, filing and information management systems including relevant databases and registers.
  • Demonstrated ability to perform a range of administrative duties, including monitoring of correspondence and reports using the department's systems.
  • Strong personal presentation skills, including the ability to meet and act professionally with people at all levels, including senior government stakeholders.
  • Proven ability to work effectively in a team environment and independently with mínimal direction.
  • Ability to organise work efficiently and to operate effectively in an environment characterised by short and often conflicting time frames.
Further Information

Applicants will be required to comply with the Department of Jobs, Skills, Industry and Region's (department's) COVID-19 Vaccination requirements, as outlined in the department's COVID-19 Vaccination requirements policy and in line with the department's obligations under the Occupational Health and Safety Act 2004, directions, policies or procedures, including but not limited to any requirement to provide evidence of vaccination status.

We respect and welcome people of all backgrounds, genders, sexualities, abilities, and cultures.
How to Apply
Applications close at midnight on 21 May 2023.