Artistic Coordinator

1 week ago

Melbourne, Victoria, Australia The Australian Ballet Full time

Position Summary


Reporting to the Head of Artistic Coordination and in collaboration with the Artistic team, this role will be responsible for providing the highest level of administrative support to maximise the effectiveness and efficiency of the department.

This includes leading the process to finalise performance casting, coordinating dancer wage payments, and providing general administrative assistance to the wider artistic and planning teams.

This role requires efficient communication; ensuring that information about activities are clearly articulated and understood by a variety of stakeholders.

This position has a touring component of up to six months of the year.

Our Company


The Australian Ballet is one of the world's leading national ballet companies and a globally recognised Australian major performing arts organisation.

Each year the company presents upwards of 220 performances through its main stage seasons in Melbourne, Sydney, Brisbane, Adelaide, Canberra and Perth along with public programs, special events, an extensive regional tour, a Children's Ballet and Education programs and regular overseas tours.


Orchestra Victoria, (OV), provides pit services for ballet and opera in Victoria, and is a wholly owned subsidiary of The Australian Ballet.

The Australian Ballet and Orchestra Victoria have an annual turnover of more than $70 million and employ over 265 staff.


Our Values

Ambition:

We perform at our best: challenging ourselves and each other, thinking beyond conventional practice and striving to achieve excellence in everything we do.


Boldness:
We act innovatively and embrace change with confidence and courage.

Inclusivity:
We are deeply committed to cultivating and sustaining an organisation that is equitable, fair and inclusive.

We embrace diversity both on and off stage and strive to be a company where all communities feel a sense of belonging.


Respect:
We treat all people with dignity and create trusted and enduring relationships with customers, colleagues and communities.

Responsibility:

We seek out new and better ways of doing things, act accountably and understand the importance of balancing artistic risk with strategic and commercial outcomes.

We strive for environmental sustainability and are conscious of how we use our resources.

Duties and Responsibilities

  • Administrative support for the Artistic Staff (all dancers and teaching staff), reporting to the Head of Artistic Coordination
  • Monitoring, approving and collating relevant overtime and additional payments for all dancers, guest artists and teachers, and advising Company Management
  • Lead the artistic staff to produce casting for rehearsals and performances, ensuring casting is shared accurately to dancers and across the company
  • Work alongside the Senior Artistic Coordinator to manage distribution of performance and rehearsal information to the company, including archival videos, production information, and rehearsal requirements
  • Provide high level administrative support to all Artistic Staff and the Artistic Director
  • Assist the Senior Artistic Coordinator and Head of Artistic Coordination with dancer administration and organisation of extras and children, as well as any other requests made by Head of Artistic Coordination
  • Identify opportunities for efficiencies and improvements, design new processes in collaboration with affected teams, and implement new ways of working
  • Maintaining a record of the yearly repertoire and show count
  • Assist in the supervision of media calls when required by Media Team
  • Provide support and guidance to the Artistic team concerning requirements of the dancer EBA and associated company policies

Knowledge, Skills and Abilities

  • A knowledge of or background in the Arts is preferable, ideally including an understanding of the processes that bring a production to the stage
  • Confident and well organised with the ability to work autonomously and with minimum supervision
  • Excellent verbal communication skills and a diplomatic style and able to work with people at all levels
  • Superior attention to detail and document preparation skills
  • Superior computer literacy skills including knowledge of relevant software packages: e.g. Word, Excel, PowerPoint, Internet and core company software packages
  • Strong service ethic does what they say they will do, follows up and through
  • Welldeveloped project management skills
  • Strong awareness of and ability to maintain strictest confidentiality
  • Ability to form good professional relationships internally and externally
  • A mature and balanced approach
  • Approachable
  • Sense of humour
  • Calm demeanour

Diversity and Inclusion


At The Australian Ballet, diversity and inclusion are integral to our mission to create an extraordinarily vibrant and successful company, and to present performances that represent Australian culture at its best.

We believe that our workforce should reflect the rich divers

  • Artistic Coordinator

    1 week ago

    Melbourne, Victoria, Australia The Australian Ballet Full time

    Position Summary Reporting to the Head of Artistic Coordination and in collaboration with the Artistic team, this role will be responsible for providing the highest level of administrative support to maximise the effectiveness and efficiency of the department. This includes leading the process to finalise performance casting, coordinating dancer wage...

  • Orchestra and Chorus Coordinator

    1 week ago

    Melbourne, Victoria, Australia Melbourne Symphony Orchestra Full time

    The Orchestra and Chorus Coordinator provides administrative and operational support to the MSO Artistic Operations department.The position is responsible for coordination of the day-to-day activities of the Orchestra and MSO Chorus, including but not limited to:Attending and overseeing orchestra rehearsal and performance calls; Planning, setting up and...

  • Vfx Production Coordinator

    1 week ago

    Melbourne, Victoria, Australia Framestore Full time

    A multi Oscar-winning creative studio, we have worked with some of the greatest storytellers in film today. Collaborating with directors and producers across the complete filmmaking process to help design, plan and create beautiful images, we focus on finding innovative creative solutions to support their vision and set new standards for visual effects in...

  • Executive Administration Manager

    1 week ago

    Melbourne, Victoria, Australia The Australian Ballet Full time

    About the roleThis role is responsible for providing the highest level of administrative support to the Artistic Director as well as supporting the broader Artistic department, executing administration support, operational planning, coordination and leadership.This position is integral to the effectiveness of the Artistic Director and the department overall,...

  • Production Coordinator

    1 week ago

    Melbourne, Victoria, Australia The Australian Ballet Full time

    Orchestra VictoriaOrchestra Victoria is one of two specialist opera and ballet orchestras in Australia. Established in 1969 as the Elizabethan Melbourne Orchestra, Orchestra Victoria is the performance partner of The Australian Ballet, Opera Australia and Victorian Opera. The Company performs regularly in the State Theatre and other professional venues in...

  • Showroom/art Exhibition Manager

    1 week ago

    Melbourne, Victoria, Australia Charter Diligence Consulting and Recruitment Full time

    Australia's largest metal art gallery Above market remuneration Fluent in both Chinese and EnglishAbout the Company:Our client is an outstanding exhibition space that combines art and entertainment, dedicated to showcasing contemporary art in a dynamic and immersive environment spanning over 3000 square meters. They feature Australia's largest metal art...

  • Art Exhibition Invigilator

    1 week ago

    Melbourne, Victoria, Australia The Social Crew Full time

    The Social CrewABOUT THE EXHIBITIONRone is a street artist best known for his haunting, stylised portraits. Celebrated for his recent exhibitions, Empire and Rone in Geelong (2021), artist Rone's latest creation is an even more grandiose immersive art experience, In Melbourne.OVERVIEWThe main duties of Exhibition Invigilator (Event Host) will include...

  • Production Coordinator

    1 week ago

    Melbourne, Victoria, Australia Melbourne Symphony Orchestra Full time

    Established in 1906, the Melbourne Symphony Orchestra, MSO, is Australia's pre-eminent orchestra. Working with a distinguished roster of titled conductors headed by Chief Conductor, Jaime MartÍn, and renowned visiting artists, the MSO reaches audiences of more than five million annually, live and online. The MSO has recently embarked on a partnership with...

  • Label Co-Ordinator ADA

    1 week ago

    Melbourne, Victoria, Australia Warner Music Group Full time

    Label Co-Ordinator ADA & Distributed LabelsJob Description:ADA Australia is the independent distribution and label services arm of Warner Music Australia. We are a forward-thinking, driven team of obsessive music fans who are committed to excellence for the artists we represent locally and internationally. We ensure that we are always adding value as a...

  • Community Manager

    1 week ago

    Melbourne, Victoria, Australia Seminal Full time

    Location: On-Site, Melbourne, AustraliaCompany: Seminal, a leading art and technology companyDepartment: MarketingSeminal's mission is to supercharge the art market to help artists capture the untapped value of their intellectual property rights. Seminal has created a revolutionary marketplace and technology for artistic copyrights. We work with artists,...

  • Project Coordinator

    1 week ago

    Melbourne, Victoria, Australia hdr Full time

    Project Coordinator About us At HDR, we specialise in architecture, engineering, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our...

  • Assistant Retail Manager

    1 week ago

    Melbourne, Victoria, Australia Pieces of Eight Gallery + Melanie Katsalidis Full time

    Pieces of Eight Gallery + Melanie KatsalidisJoin our dynamic team as the Assistant Retail Manager in our beautiful Royal Arcade store. We seek a motivated, service-oriented individual with strong communication skills, passionate about jewellery, art, and achieving business goals. Responsibilities include handling in-store and online inquiries, fostering...

  • Ticketing and Events Coordinator

    1 week ago

    Melbourne, Victoria, Australia The Australian Ballet Full time

    Our CompanyThe Australian Ballet is one of the world's leading national ballet companies and a globally recognised Australian major performing arts organisation. Each year the company presents upwards of 220 performances through its main stage seasons in Melbourne, Sydney, Brisbane, Adelaide, Canberra and Perth along with public programs, special events, an...

  • Head of Touring

    1 week ago

    Melbourne, Victoria, Australia Pollstar Full time

    HEAD OF TOURING (LIVE)Are you passionate about live touring and have a deep understanding of the industry? Do you excel in building and nurturing strong connections? Are you skilled in negotiation and spotting upcoming talent? The Head of Touring (Live) role at Untitled Group might be the perfect fit for you. Reporting to the Managing Partner, you will...

  • Event Coordinator

    1 week ago

    Melbourne, Victoria, Australia FeverUp Full time

    Hi, we're FeverWe're excited you are checking out this job offer.We are _the_ leading global live-entertainment discovery tech platform with a clear mission:to democratize access to culture and entertainment.How do we achieve our mission? Fever has developed a proprietary technology that inspires a global community of over 125M people through personalized...

  • Project Coordinator

    1 week ago

    Melbourne, Victoria, Australia HDR Full time

    Project Coordinator-(174556)DescriptionAbout UsAt HDR, we specialise in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress...

  • Philanthropy Services Coordinator

    1 week ago

    Melbourne, Victoria, Australia The Australian Ballet Full time

    SummaryThe Philanthropy Services Coordinator (VIC) is responsible for executing the core administrative and service functions within the Philanthropy business, with a focus on activities in the Southern Chapter, including Victoria, Tasmania, and Western Australia. Key areas of responsibility include gift processing and administration, event coordination and...

  • Full Time Sales Associate

    1 week ago

    Melbourne, Victoria, Australia Pieces of Eight Gallery + Melanie Katsalidis Full time

    Pieces of Eight Gallery + Melanie KatsalidisJoin our dynamic team as a Retail Sales Associate in our beautiful Royal Arcade store. We seek a motivated, service-oriented individual with strong communication skills, passionate about jewellery, art, and achieving business goals. Responsibilities include handling in-store and online inquiries, fostering client...

  • Vfx Line Producer

    1 week ago

    Melbourne, Victoria, Australia Framestore Full time

    The visual effects Line Producer is central to VFX project management. They liaise with all aspects of production and post-production: Director, Editor, Producers and Supervisors as well as artists. Working closely with and on behalf of the internal VFX Producer in London or Montreal they help strategise and implement tasks and targets crucial to the...

  • Philanthropy Services Coordinator

    1 week ago

    Melbourne, Victoria, Australia The Australian Ballet Full time

    SummaryThe Philanthropy Services Coordinator (VIC) is responsible for executing the core administrative and service functions within the Philanthropy business, with a focus on activities in the Southern Chapter, including Victoria, Tasmania, and Western Australia. Key areas of responsibility include gift processing and administration, event coordination and...