HR Officer

Commencement: Monday 15th July 2024

Applications close: Monday 10th June 2024, 4.30 p.m. (WST)

HillSide Christian College is an evangelical Christian school educating children from Kindy to Year 12. Please view the school website for general information:

ABOUT THE POSITION

HillSide Christian College is seeking applications for an individual with strong communication and interpersonal skills for a full-time position as HR Officer (0.5FTE) and Personal Assistant to the Business Manager (0.5FTE). The successful applicant will be a practicing evangelical Christian who is able to demonstrate and work within the College's Christian framework. All applicants wishing to submit an application should be able to demonstrate their personal faith in Jesus Christ as God and Saviour, and be an active member of an evangelical Christian Church. The position is initially for 12 months. Any appointment to the position will be dependent upon the successful applicant signing the College's Code of Conduct (including Statement of Faith) and the Employment Contract.

APPLICATION INSTRUCTIONS – HOW TO APPLY FOR THE POSITION

1. Upload the following:

• Comprehensive CV.
• Covering letter in which you address the Selection Criteria in relation to the position.
• A brief outline of your Christian faith story and contribution to the life of the Church.
• Christian orientated written reference from your Church Pastor or Elder, or alternatively, include contact details for this person in your CV.

2. Use 12 point font, with a maximum three (3) page total for the covering letter.

ADDITIONAL INFORMATION

There may be the opportunity, based on the availability of the candidate, to negotiate the start date. It is appreciated that availability or required notice in relation to the candidate's present position may affect the possible start date.

The successful applicant will be expected to sign a Contract of Employment, the Staff Code of Conduct, and all other school-based (signed) documentation. Remuneration will be based on experience and the parameters of the Education Services (Schools) General Staff Award 2020.

POSITION DESCRIPTION

Job Title: HR Officer and Personal Assistant to the Business Manager

Reports to: Business Manager

Job Purpose: Provide efficient and effective confidential support to the College's Business Manager and be a supportive link between the leadership team and College staff. Provide excellence in records management, administrative tasks, recruitment and employee relations, managing compliance to HR legislation and College policy. The candidate will be an ambassador for Christ, sharing the gospel with the school community through practical service and positive interpersonal skills.

KEY RESPONSIBILITIES – Human Resources Officer

· Coordinate recruitment and termination processes.

· Coordinate staff inductions and exit procedures.

· Liaise with internal and external stakeholders to foster and maintain positive relationships.

· Manage pre-employment compliance checks such as Working with Children, Police Clearance, TRBWA registration and appointment documentation.

· Monitor and maintain employment compliance checks to meet legislation and College policy.

· Maintain personnel records, including personnel files and databases with attention to detail.

· Ensure integrity of data to support the College's payroll functions.

· Coordinate worker's compensation claims and injury management processes.

· Research, identify and implement appropriate HR solutions in consultation with the Business Manager.

· Other duties as required to support the College's human resource functions.

· Contribute to HillSide Christian College being an employer of choice.

· Other duties as required from time to time as requested by the Principal or delegate.

SELECTION CRITERIA – Human Resources Officer

1. Demonstrated skills, qualifications or experience in similar role.

2. Written and oral communication skills that demonstrate the ability to provide accurate information retrieved from multiple sources.

3. Demonstrated ability to communicate effectively at all levels through interpersonal communication skills that maintain effective working relationships with internal and external stakeholders.

4. Demonstrated problem-solving and analytical skills relevant to the interpretation and application of legislated employment Awards, conditions and Standards.

5. Demonstrated strong organisational and time-management skills to meet competing priorities, deadlines and College outcomes.

KEY RESPONSIBILITIES – Personal Assistant

· Provide exceptional and professional administrational support to the Business Manager.

· Assist the Business Manager by scheduling meetings, managing incoming enquiries and outgoing communications.

· Prepare correspondence and other documentation as required by the Business Manager.

· Undertake research, prepare draft reports and take minutes at meetings as required.

· Support the events and activities of the College's Staff Wellness Program.

· Other duties as required from time to time as requested by the Principal or delegate.

SELECTION CRITERIA – Personal Assistant

1. Demonstrated highly effective communication and interpersonal skills to liaise with internal and external stakeholders to develop and maintain effective working relationships.

2. Interpersonal skills that demonstrate an ability to work effectively in a team.

3. Previous experience in a similar role, with proven ability to work under pressure to meet deadlines.

4. Demonstrated organisational skills to manage administrative tasks efficiently, work independently and contribute to effective outcomes.

5. Demonstrated problem-solving and analytical skills with the ability to make informed decisions in a narrow timeframe.

6. Demonstrated high level of computer literacy with proficiency in a variety of software packages with ability to produce a range of documents.

7. Experience with Synergetic, SEQTA and MSOffice products, within an Apple Mac environment would be considered highly desirable.

ELIGIBILITY

Prior to commencement, employees will be required to:

· Hold or obtain a current Working with Children Check

· Hold or obtain a satisfactory National Police Clearance

· Sign the College's Code of Conduct (including Faith Statement) and the Employment Contract

ESSENTIAL COMPLIANCE DOCUMENTS

If an applicant reaches the interview stage, they will need to provide the compliance documents:

a) Birth certificate or passport, or Visa Grant or VEVO document as relevant

b) Satisfactory National Police Clearance or willingness to undertake one;

c) Working with Children Check (WWC) or willingness to undertake one;

e) Copy of any tertiary qualifications and certificates, such as Senior First Aid Certificate.

Interviews and referee checks will be integral to the selection of any candidate.

For further job-related information please contact Mr Jim Tsokos (Business Manager) at the College office on or email:

Please note: The College reserves the right to fill the position at its discretion and timing, and to withdraw the position if required. The position will only be filled by the College when a suitably qualified applicant is secured. The College also reserves the right to make any necessary enquiries outside listed referees if required in the selection process.