Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia BHP Full time

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success

About the Role

The Executive Assistant, which internally position as Team Administrator role will support the Vice Presidents (VPs) of Business Development Minerals Australia (BD MinAu), the Vice President of Strategy, Market and Intelligence supporting (SMI) and the Brisbane and Adelaide Office teams of Portfolio Strategy and Development (PS&D) function.

The role will report to the VP BD MinAu.

In the role you will be responsible for providing executive support to the VPs whilst offering general administration support to Heads Of and PS&D teams when required.

In this role, you will be required to have the ability to handle work in a fast-paced environment, as well as being able to manage various and conflicting priorities with excellent attention to detail. You will be a strong communicator, comfortable with stakeholder engagement across all levels of the organisation.

In this role your responsibilities will include:

  • Calendar management to enable the efficient organisation and execution of daily activities for the two VPs, including frequent travel arrangements, travel agenda and external engagements.
  • Provide secretariat services to the VPs, including to set meeting agendas, document minutes and actions, reporting and document management.
  • Proactive management of VPs pre-read documentation for meeting attendance.
  • Deliver discreet pieces of work on behalf of the VPs to support the overall objectives of SMI and BD MinAus.
  • Coordination and delivery of team events and leadership activities.
  • Support the Brisbane and Adelaide Office PS&D teams to raise purchase orders through the BHP procurement process to ensure vendors are paid on time.
  • Managing VPs communications and BHP Operating System (BOS) related activities.
  • General administration as required.

About You

As a successful candidate you will possess the following:

  • Demonstrated relevant experience in supporting senior leaders in the executive or C Suite levels.
  • The ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels.
  • Exceptionally well organised, proactive in your approach to work, with a strong ability to multi-task and prioritise a variety of complex tasks.
  • While it is not mandatory, experience working in large legal firm are desirable.
  • Strong attention to detail, ability to understand complexity and a track record of providing quality information to senior management.
  • Multi-tasking abilities to manage competing priorities within tight time frames.
  • Strong skills to manage multiple calendars and use the suite of Microsoft Office products.
  • Proven track recording in BHPs purchase order and payment system or similar.
  • Project and/or mining industry experience well regarded, with experience across a variety of roles.

Location and Roster

This is Brisbane base role. You will be working on Monday-Friday roster. Flexible work is also offered.

Application close on Wednesday, 12 Jun 2024

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that's more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at .

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