Performing Arts Administrative Assistant

1 week ago

Brighton Council, Australia Firbank Grammar School Full time
Part time (FTE 0.41) Performing Arts Administrative Assistant

  • Ongoing role, during termtimes only
  • Located at the beautiful Firbank Senior School Brighton Campus


Firbank Grammar is seeking an enthusiastic and dedicated
part-time (0.41 FTE), term-time only Performing Arts Administrative Assistant to work at our Brighton Senior School Campus in an
ongoing position, from
April 15th, 2024 (Beginning of Term 2).


We are looking for someone to provide support to the Performing Arts Administrator in the administrative and operational aspects of the Performing Arts program.


Key responsibilities:

  • Assist the Performing Arts Administrator in managing Performing Arts program, including rostering, reporting, aiding in financial aspects and managing recruitment and instrument hire.
  • Manage the daytoday operational needs of Instrumental Music Teachers.
  • Provide support on administration and financial management issues, such as generating and coordinating monthly staff timesheets and ensuring families are charged accordingly for lessons.
  • Deliver timely and exemplary customer service to internal and external clients and the families of students in Performing Arts programs.
  • Coordinate and order resources and materials for Performing Arts students and staff.
  • Manage event coordination internally and externally, including coordinating front of house duties and students.
  • Assist in managing the external Music examination program.
  • Assist in administration and coordination of overseas and local Performing Arts tours.

Key Attributes:

  • Sound analytical and problemsolving skills with a growth and solutionsfocused mindset.
  • Flexibility and adaptability in a demanding and changing business environment.
  • Strong communication, organisational and interpersonal skills.
  • Demonstrated ability to implement and execute policies, processes, and procedures.
  • Enthusiasm, initiative, and critical thinking skills has a high achievement drive and acts in a selfdirected way.
  • Demonstrates a high level of confidentiality and discretion.
  • Ability to work collaboratively.
  • Understands obligations in relation to Health and Safety and meets expectations.

Qualifications and Experience

  • WWCC and First Aid Certificate (or willing to obtain)
  • Qualifications in Business Administration or Performing Arts is desirable.
  • Previous experience working in a large Performing Arts program (or comparable) is highly regarded.

About Firbank Grammar School


Firbank Grammar has a rich history of over 110 years, delivering world-class learning programs and outstanding opportunities to its students.

Our school community is dedicated to supporting excellence in both academic and co-curricular pursuits, providing a vibrant and inclusive environment for all.


Why Join Firbank?

  • Inclusive and supportive culture.
  • Opportunity to work in a highly regarded independent school in Brighton.
  • Access to professional development opportunities.
  • Onsite cafe and use of swimming pool facilities.
  • Salaries and packages paid well above Award level.
  • Close proximity to public transport.
  • 12month 'Life Leave' opportunities.
  • Six days of 'free annual leave' on set calendar days over Summer holiday break.
  • Three weeks of Personal Leave.
  • Employee Assistance Program (EAP).
  • Paid parental and partner leave schemes.
  • Staff social groups and events.
  • Staff discounts for incredible School productions.


Join us at Firbank Grammar School and be a part of our vibrant community committed to excellence in education and student wellbeing.

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