Personal Assistant

1 week ago


Docklands, Victoria, Australia bp Full time
Job summary

Entity:

Innovation & Engineering

Job Family Group:

Business Support Group

At bp, we are playing to win
To reimagine energy for people and our planet. We want to help the world reach net zero and improve people's lives. Bp's Innovation & Engineering (I&E) organization is the central organization for all software development.

We build all the technology that powers bp's businesses, from upstream energy production to downstream delivery of energy to our customers.


Job description:


As a personal assistant, you'll be supporting assigned teams/leaders in ANZ and SA by providing proactive assistance and administrative support to leadership teams' activities, in order to enhance efficiency and deliver effective solutions, whilst ensuring discretion and confidentiality.


What we offer:

  • Your day your way
  • Hybrid + flexible working + up to 18 weeks of paid parental leave
  • Competitive salary + annual cash bonuses + 12% Super
  • Global share match + discounted fuel + global recognition programme
  • Learning and development + Internal mobility opportunities
    In this role you will be,
  • Work closely with members of the Aspac office, VPs, performance and communications teams, and other enablers and businesses to set priorities and design key interactions, events, and meetings
  • Ensure a detailed approach to planning, execution, and delivery against governance rhythm
  • Coordinate and handle calendars, travel and accommodation, expense records and reports
  • Assist leadership in communications including speeches and presentations, to convey messages clearly to the organization and partners
  • Review, guide and challenge key document and plans to ensure quality material and data submission to and from the Executive
  • Handle timely and clear communication and analyze conflicting input from a broad range of internal and external customers to provide a wellbalanced view on activity and information, based on evidence and insights
  • Prepare and coordinate context, logistics, agenda and information for all meetings and key events, including site and region visits
  • Connect with people and act as a sounding board for the team to provide initial feedback on submissions and information to aid management decisions
  • Play an active role in the extended leadership team
  • Coordinate agenda and content for leadership team meetingsWhat will you need to be successful:
  • Full range of top-class PA skills, including organization, prioritizing, forward planning, and administration.
  • A friendly, positive, and enthusiastic yet professional outlook with the ability to develop relationships at executive level.
  • Proficient in software packages especially Excel, PowerPoint, and Word Align with bp's Code of Conduct and model bp's who we are beliefs
  • Strong background in previous PA roles and able to demonstrate the full range of PA/secretarial skills.
  • Essential education
  • Graduate degree or equivalent experienceApplication process:

To be eligible to apply, you must be a citizen/permanent resident of either AU or NZ.

Travel Requirement
No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:


If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy.

This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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