Paralegal / Legal Secretary -

2 weeks ago

Melbourne, Victoria, Australia Active Recruitment Full time

Our client is an Incorporated Legal Practice specialising in employment law, industrial relations, employee relations, and dispute resolution.

Founded by Daniel Sleeman, a lawyer and workplace relations specialist with nearly two decades of experience, and based in Melbourne, our client provides legal and non-legal services to clients nationally.

We are looking for someone to join this growing business as a valued team member, someone unique who can be trusted and enjoys a dynamic workload with variety and great opportunities.

Tasks and Duties:

  • Managing all matters and clients, overseeing workstreams, and ensuring timely delivery and meeting of client requirements and expectations
  • Keeping matters moving and progressing in accordance with planned milestones
  • Managing the Principal's time to maximise efficiency and ensure an optimum client experience
  • Monitoring KPIs and timelines on all key matters, ensuring commitments are met
  • Administrative tasks
  • Managing the IT system used by the business (not as an IT expert, but in consultation with an external provider)
  • Booking meetings and managing the Principal's calendar
  • Booking/organising travel where relevant
  • Helping the Principal prepare for meetings
  • Transcribing audio files from Dictaphone (using platforms like Dragon)
  • Staying on top of files and implementing practical workstream management processes so that client needs are met and timelines can be adhered to
  • Organising files and helping to put together submissions for the Fair Work Commission (e.g., enterprise agreement approval applications)
  • Building relationships with clients (this role is not behind the scenes, it is a critical role that will become part of the team and a face of the company)
  • Attending meetings with clients from time to time, in person or by videoconference
  • Formatting documents
  • Monitoring and managing emails and ensuring clients receive timely responses
  • Invoicing
  • Assisting to manage accounts (liaising with Accountant/Bookkeeper)
  • Research and analysis where possible (this will vary depending on the skills and desire of the Paralegal/Legal Secretary)
  • Assisting in putting together Proposals and Cost Agreements for clients and potential clients
  • Organising legal documents


Key Characteristics/Qualifications/Attributes:

  • World-class organisational skills
  • Assertive and friendly
  • Incredible attention to detail
  • Sound oral and written communication skills
  • Computer and technology proficient
  • Self-motivated and able to work autonomously
  • Ability to multi-task and prioritise work at hand
  • Experience in a legal secretary or paralegal role
  • Polite and professional demeanour


Location:

  • Role is based in Southbank (Melbourne), a short walk from Flinders Street Station
  • Parking can be discussed at the office location
  • Expectation is 3 days in the office, 2 days working from home (or as otherwise agreed from time to time)


Benefits:

  • Excellent remuneration commensurate with experience and contribution
  • Bonuses
  • Opportunity to develop new skills, undertake additional training, and education if desired


Sound like you? Click apply now and attach your resume

Please Note: Our client is working exclusively with Active Recruitment. The client will not take direct calls, and all applications need to come through Active Recruitment.

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