Legal Secretary

1 week ago


Melbourne, Victoria, Australia DFP Recruitment Services Full time

Job description:

Are you a skilled Legal Secretary looking for a dynamic role in Migration Services? Our client based in Melbourne is seeking a talented individual to join our team as a Legal Secretary.


Role Overview:


As a Legal Secretary you'll be an integral part to the team team, providing essential administrative support to the Principals and senior staff.

From managing diaries to coordinating travel arrangements, you'll play a key role in ensuring the smooth operation of the Migration Services team.


Duties and Responsibilities:

  • Diary management for Principals and senior staff
  • Handling telephone calls, enquiries, and requests
  • Assisting with meeting preparation and followup
  • Managing mail and coordinating travel arrangements
  • Providing marketing support and maintaining client lists
  • Inputting timesheets and managing expense claims
  • Maintaining office systems and preparing conflict checks
  • Reporting on various metrics as required
  • Arranging meetings and greeting clients
  • Providing financial administrative support, including billing
  • Organising internal and client events
  • Undertaking project work and general administration duties

Skills/Attributes Required:

  • Minimum of 3 years word processing experience (75 wpm+)
  • Previous experience in a Legal/Professional Services environment
  • Sound understanding of corporate immigration and visa categories
  • Strong decisionmaking and autonomy skills
  • Professionalism and confidentiality
  • Excellent client service ethic
  • Effective prioritisation and problemsolving abilities
  • Adaptability to changing workloads and deadlines
  • Clear and concise communication skills
  • Ability to establish rapport with colleagues and contacts

Qualifications and Experience Required:

  • Minimum of 3 years Administration/Paralegal/Legal Secretary/PA or EA experience in a professional services environment

Software Programs Experience:

  • Advanced knowledge of Microsoft Office suite
  • Advanced knowledge of Leap Migration Manager (ideal)

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