Office Experience Manager, Sydney

2 weeks ago

Sydney, New South Wales, Australia OMERS Full time
Why join us?


Are you looking to join a dynamic pension plan that embodies the strong values of its 500,000 members and is an industry leading global investor? If so, we would love to tell you our story.


At OMERS we put our people first and are proud to embrace the diversity of thought and leadership that comes from having locations in Toronto, London, New York, Singapore, Sydney and other major cities across North America and Europe.

Our culture is truly one of a kind.

We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live with an ever-constant eye to the global investment markets.


Responsibilities:

Act as main point of contact for employees regarding office needs and the regional point of contact for interoffice employee visits

Creating and managing in office events and external venue bookings for parties, volunteer efforts and inclusion and diversity celebrations


Greet visitors and communicate with employees about guest and interviewee arrivals; requires being present at the reception desk a majority of the time.

Support office-related communications, directing employees when necessary

Maintaining & tracking office and café supply orders. Organizing and ordering catering for meetings and events

Oversees office spending budgets, office invoice management and accounts payable

Maintain vendor relationships, contract agreements, COI reviews, and invoice reviews

Provide information for Year End vendor payment reviews and accruals

Create and maintain the shared office budget expenses for review with regional department heads and accounting

Ensure new hires are set up for success, preparing their workstation and supporting them during the onboarding process

Liaise with building and facilities manager regarding office needs and issues as they arise

Manage all incoming / outgoing mail and packages as well as badge creation support

Serve visitors by greeting, welcoming, taking beverage order, seating, assisting with any IT requirements, and announcing them appropriately

Answer, screen and forward any incoming phone calls while providing basic information when needed

Maintain security by following procedures and controlling access via the reception desk (issue visitor passes, quarterly access card reviews)

Organize conference and meeting room bookings and maintain reception calendar

Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.

Monitor and maintain office and kitchen equipment and general tidiness of shared office areas

Submit work orders on behalf of the office staff and ensure work orders are completed accurately and timely

Writing and distributing interoffice memos

Performing the A/P process for corporate invoices, navigating accounts payable and vendor set up workflow in Basware system. This includes being the liaison between the Head AP Department and vendors

Act as point of contact to set up and troubleshoot WebEx/Teams meetings as well as other IT capabilities

Assist in duties related to Business Continuity Planning, e.g., assisting to establish protocols/processes during a pandemic/office emergency etc., and serve as a facilitator for building fire drills

Qualifications:

4+ years of experience working experience in a front office/customer or client facing environment

Experience in budgeting and quarterly reforecasts is a plus

Experience in office management

Solid communication skills both written and verbal

Ability to be resourceful and proactive in dealing with issues that may arise

Ability to organize, multitask, prioritize and work under pressure

Excellent Microsoft Office skills including ability to build/maintain intermediate level spreadsheets for tracking of office costs and budgets

Flexibility to come in early or stay late for occasional meetings outside of office hours when necessary

Adaptable and self-sufficient team player

Experience leading projects and working with vendors

Experience reviewing contracts:
COI review/file keeping

Outlook Calendar Management

Effective time management skills

Our story:


Founded in 1962, OMERS is one of Canada's largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021.

OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members.

OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children's aid societies across Ontario.

Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe - serving members and employers and originating and managing a diversified portfolio of high-quality investme

  • Junior Experience Designer

    2 weeks ago

    Sydney, New South Wales, Australia The Customer Experience Company Full time

    What to expect:Here at The Customer Experience Company we believe in making experiences better for everyone, including our team. Work with us to design innovative end to end experiences - from Strategic Design, Service Design, Digital, UX/UI Design to Delivery and Implementation.We value our people, create space for them to lead and innovate, and work within...

  • Office Experience Manager

    2 weeks ago

    Sydney, New South Wales, Australia hipages Full time

    About the role:Your role purpose is to deliver an exceptional and unique employee and visitor experience, ensuring our home is always a warm and welcoming environment. You will be responsible for overall office activities, including the reception area, purchasing office and kitchen supplies, facilities management, event management and other ad hoc office...

  • AUS (Sydney) - Consular Services Officer, AO

    2 weeks ago

    Sydney, New South Wales, Australia Foreign, Commonwealth & Development Office Full time

    The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual...

  • Aus (Sydney) - Consular Services Officer, Ao

    2 weeks ago

    Sydney, New South Wales, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:As a member of the Consular Team in Sydney, you will provide high quality consular services to British nationals visiting or residing throughout New South Wales and the Australian Capital Territory in line with our public guide: Support for British nationals abroad.You will work in an immediate...

  • EssenceMediacom | Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Groupm Pakistan Full time

    EssenceMediacom | Executive Assistant / Office ManagerAdmin, Support & FacilitiesSydney,Sydney Requisition ID:35803 The EA/Office Manager is responsible for supporting the Sydney Managing Director & ensuring the smooth operation of the Sydney office. The position provides executive support to the Sydney Managing Director, as well as day-to-day office...

  • Executive Officer, Botanic Gardens of Sydney

    2 weeks ago

    Sydney, New South Wales, Australia NSW Government -Crown Lands & Office of Local Government Full time

    _Do you want your work to make a difference for NSW?_ Together, we create thriving environments, communities and economies._- Executive Officer Botanic Gardens of Sydney:Ongoing Full Time Opportunity located at the Royal Botanic Garden Sydney with hybrid/ flexible working supported:- Clerk Grade 11/12 - Salary relative to experience, and ranges from $139,787...

  • Aus (Sydney) - Pro Consul, Ao

    2 weeks ago

    Sydney, New South Wales, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:The British Consulate-General in Sydney is part of a global network providing a wide range of consular assistance and services to British people in Australia, in line with the Foreign, Commonwealth and Development Office's (FCDO) published Consular Guidance and Customer Charter, Consular...

  • Aus (Brisbane, Canberra, Sydney) - Corporate

    2 weeks ago

    Sydney, New South Wales, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Reporting to the Corporate Services Team in Canberra, this role is responsible for ensuring the smooth running of the British Consulate General's office, as well as, being the first point of contact for resolution of local issues that fall under the corporate services remit in the British High...

  • Aus (Sydney) - Trade and Investment Officer

    2 weeks ago

    Sydney, New South Wales, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:To work on behalf of the UK Government to grow UK trade and investment with Australia & New Zealand. The job holder will be responsible for supporting UK headquartered companies in the Creative industries, retail and consumer goods sectors to enter the Australian & New Zealand markets.In...

  • Aus (Sydney) - Executive Assistant to The British

    2 weeks ago

    Sydney, New South Wales, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:To provide an executive office function for the British Consulate General Sydney. Your focus will be on supporting the British Consul General & Deputy Trade Commissioner (ANZ) with some support also provided to the Deputy Consul General.Those shortlisted can be expected to be interviewed week...

  • Office Experience Coordinator

    1 month ago

    Sydney, New South Wales, Australia Lumi Full time

    WHO IS LUMI? We are a fast-growing non-bank lender that provides business loans and lines of credit to small-medium-sized enterprises (SMEs). We help Australian small businesses flourish by offering fair, transparent, straightforward business funding where business owners and our intermediary partners are not required to jump through hoops, read between the...

  • Store Manager

    2 weeks ago

    Sydney, New South Wales, Australia Hero Sushi Manager Full time

    Hero Sushi is an authentic sushi takeaway, restaurant located in Australia.We are looking for a full time manager.We are seeking someone who has experienced in sushi making, hospitality and reliable, punctual, outgoing.Someone who can work with nice smile and good attitude.Job description Location: North Sydney-Chatswood area / Sydney CBD Position: Full time...

  • IT Support Officer Sydney Sydney

    2 weeks ago

    Sydney, New South Wales, Australia Pet Circle Full time

    At Pet Circle, we want to create a world where pets and their families are healthy, happy and spend more time together - and we are looking for fantastic people to help us do that Over the past ten years, we've scaled to become one of Australia's Top 5 eCommerce companies and the No.1 player in the Online Pet industry. We will accelerate our growth as we...

  • Digital Experience Director

    2 weeks ago

    Sydney, New South Wales, Australia Australian Taxation Office Full time

    We are seeking a proactive and experienced leader to join our Digital Experience branch.As a Digital Experience Director, you will provide strategic leadership and direction to one of our teams which specialise in either You'll lead with influence and integrity, inspire and manage change, and take an active role in the planning and implementation of the...

  • Marketing & Campaign Officer

    2 weeks ago

    Sydney, New South Wales, Australia NSW Government -Customer Experience Full time

    Marketing & Campaign Officer Fulltime, ongoing opportunity (35 hours per week) Location: Sydney CBD, hybrid/flexible working arrangements available. Offering a competitive salary of $101,947 up to $112,849, plus employer's contribution to superannuation and annual leave loading.About usAt NSW Trustee and Guardian, we protect, promote, and support the rights,...

  • Marketing & Communications Officer

    2 weeks ago

    Sydney, New South Wales, Australia NSW Government -Customer Experience Full time

    Marketing & Communications Officer Fulltime, ongoing opportunity (35 hours per week) Location: Sydney CBD, hybrid/flexible working arrangements available. Offering a competitive salary of $101,947 up to $112,849, plus employer's contribution to superannuation and annual leave loading.About usAt NSW Trustee and Guardian, we protect, promote, and support the...

  • Facility Management Officer

    2 weeks ago

    Sydney, New South Wales, Australia NSW Office of Sport Full time

    Are you looking to kick start your career? Join our friendly and vibrant teamWe are seeking a Facility Management Officer to join our Customer Operations team on a full-time, ongoing basis. The role will be based at Sydney Olympic Park with hybrid work options available.Working with usThe Office of Sport is the lead NSW Government agency for sport and active...

  • AUS (Sydney) - Senior Business Relationship Manager - Capital Investment, HEO

    2 weeks ago

    Sydney, New South Wales, Australia Foreign, Commonwealth & Development Office Full time

    Main purpose of jobDevelop relationships with Australian capital investorsIdentify investment opportunities into the UKHelp develop Australia capital investment strategyCollaborate with colleagues in trade and foreign direct investment (FDI)Plan account engagement and report on activityOrganize business and governmental delegations, events, and...

  • Aus (Brisbane/melbourne/perth/sydney) - Consular

    2 weeks ago

    Sydney, New South Wales, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Consular teams help British people living, travelling, and working around the world when they are most in need and respond rapidly to crises in line with FCDO priorities. Consular and crisis work touches the lives of British people in difficult and sometimes extreme circumstances, and this is...

  • Guest Experience Officer

    2 weeks ago

    Sydney, New South Wales, Australia Taronga Conservation Society Australia Full time

    Located at Sydney's Iconic Taronga Zoo Casual positions available. TCSA Wages Employee Award, GEO hourly base rate $30.12 per hour (Mon to Fri) + superannuation + additional weekend and / or after hours penalties This is truly a unique customer service role – Based at Taronga Zoo, Mosman As Taronga prepares for the school holiday periods over Spring and...