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Executive Assistant Full-time
3 months ago
Company Description
BESIX Watpac is an Australian multi-disciplinary construction company, backed by a century of global expertise and financial strength. A wholly owned subsidiary of the award-winning international contractor BESIX Group, we specialise in complex construction across all sectors, including building and infrastructure projects.
Today the Group has more than $7B work in hand and is operating in 25 countries, employing 11,000 people globally. The world's tallest tower, the iconic Burj Khalifa, showcases our innovation and engineering distinction. With international hubs located in Australia, Europe, and the Middle East, we are united by one common purpose - we excel in creating sustainable solutions for a better world.
Job Description
BESIX Watpac is seeking an Executive Assistant to provide secretarial and administrative support to a Senior Executive on a 13-month fixed term parental leave contract.
The key responsibilities of this position include:
- Diary management, proactive email management and travel coordination.
- Managing and screening incoming and outgoing communications.
- Scheduling of meetings and events, including liaising with internal and external clients.
- Coordinate leadership team meetings, including catering.
- Process accounts / invoices and prepare for signing.
- Manage expense claims and credit card reconciliation.
- Other administrative and office management tasks as required.
Qualifications
The incumbent in this role will require the following qualifications and experience:
- Experience in an Executive Assistant role managing senior executives, preferably within a large national or international organisation.
- Demonstrated focus on timeliness, accuracy and punctuality.
- Proven capacity to produce high quality reports and documents in a timely manner for internal and external purposes.
- Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and ability and willingness to learn new software packages as required.
- Ability to manage shifting work priorities and meet deadlines.
- Professional verbal and written communications skills.
- Proven high level of professionalism and confidentiality in daily work ethic.
Additional Information
Our employees enjoy access to the following benefits:
- State-of-the-art offices in Fortitude Valley, with end of trip facilities.
- Awards and Recognition Program, rewarding employees who bring our values to life.
- Access to a wellbeing program including annual skin checks and flu vaccinations.
- Corporate discounts to gym memberships, meal subscriptions and more.
- Social events and Family Days.
At BESIX Watpac, we are committed to fostering a workplace where everyone is valued, supported and respected. By embracing all ages, gender, ethnicity, religion, sexual orientation, education and appearance, our people feel safe, empowered, and motivated to be their best. If you're excited about this role but don't tick all the boxes, we encourage you to apply if you have transferable skills and believe you would be a great fit with BESIX Watpac.
Join our talented and passionate team delivering once-in-a-generation projects.
BESIX Watpac acknowledge the traditional custodians of the land on which we live and work, and pay respect to the Elders past, present and emerging.
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