Facilities & Projects Coordinator

2 weeks ago

Brisbane, Queensland, Australia Torrens Global Education Services Pty Limited Full time

Who we are?
At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities – and the world. That's why we're on a mission to increase access to higher education, so learners from all walks of life can chase their dreams.

What's the job?
The Facilities & Projects Coordinator role is to provide comprehensive administrative and project support to the Property & Facilities team and campuses.

Day-to-day accountabilities:

  • Provide professional, confidential administrative and project support to the Property & Facilities team
  • Manage the administration requirements of all Property & Facilities team systems, software and tools; including providing training and support for new starters
  • Manage purchasing process through TGES procurement policies and systems; including regular updates and query response for vendors
  • Manage all new vendor requests and set up
  • Process invoices and other paperwork items
  • Assist in development of Capital Expenditure requests (CIP contributor)
  • Prepare and submit business cases for approval
  • Obtain quotes from vendors, suppliers and subcontractors
  • Conduct project cost reconciliation and report on Capex forecast and spend phasing
  • Data management for campus utilisation statistics and support the coordination of desk booking system

To read more about the role please click here to View job description

This is a full-time role, candidates can be located in Melbourne, Sydney & Brisbane

Who you are

To be successfully considered for this role, we believe you must have:

  • Background within maintenance/facilities or projects would be desirable \High attention to detail
  • Advanced MS Office program skills including Word, Excel, PowerPoint and Outlook
  • Exceptional organizational skills and commitment to detail
  • Highly developed time and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions
  • Strong verbal communication, interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff, the public, dignitaries and representatives from other organisations in the AMEA Region
  • Exceptional written communication skills including demonstrated experience in drafting correspondence, presentations, and reports
  • Ability to maintain confidentiality and an understanding of commercial in confidence practices

Why join us?
Bold, modern and agile, we're Australia's fastest-growing university, going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000+ staff today. In 2020, Australian Financial Review named us one of the country's most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you'll find endless opportunities for professional development and career progression.

We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic.

We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.

What we offer:
We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia , you'll benefit from: a positive workplace environment that fosters a global, entrepreneurial mindset

  • belonging to a team of researchers making a difference to society
  • building on an academic culture connected to industry and community
  • opportunities to innovate across teaching and research
  • access to internal opportunities that promote professional growth
  • flexible working arrangements

Hiring process
We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. If you want to know more, or need assistance or accommodation during the recruiting phase, please contact your recruiter at

To learn more about what makes Torrens University Australia a great place to work, visit

We'd love to hear from you.

Applications close: 24th June 2024

Job reference: R24096

If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at

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