Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Lotus People Full time
  • Support a dynamic and entrepreneurial CEO with an impressive career within the financial services space
  • Lovely and welcoming Sydney CBD office, close to public transport
  • $100k - $110k + super + bonus
  • 12-month maternity leave contract with a substantial handover.

THE COMPANY

Lotus People are excited to be partnering with an impressive firm to recruit for an Executive Assistant supporting their dynamic and entrepreneurial CEO. This company have a culture of professionalism and collaboration, and have a large office space based in the Sydney CBD, close to public transport. The team are passionate, innovative and welcoming and are seeking a likeminded individual to support in this integral position. This is a company that cares about giving back, and proudly sponsor charities and take part in other initiatives. Their CEO has a busy schedule and is often traveling and this position will require someone flexible with the ability to think on your feet to support as required.

THE ROLE

This is a challenging and fast-paced role, that will see you providing personal and professional support to a busy entrepreneurial CEO who has exciting business expansion plans. No day in this position will look the same, and duties include diary management and scheduling in a personal and professional capacity and providing administrative support to the wider team. This role will see you be a key right-hand support to the CEO, assisting with ad-hoc personal tasks including lunch/coffee runs, catering orders, scheduling appointments and other errands to support his schedule. Attitude is everything in this fast-paced and varied EA role

Please note, this is a 9 -12 month fixed-term maternity leave contract with potential to extend You will benefit from starting the role ASAP and receiving a 2-3 month handover with the current EA. Making the contract month contract in total.

DUTIES

  • Diary management and scheduling for a busy and dynamic CEO (personal and professional)
  • Ad-hoc personal tasks for CEO - including arranging personal appointments, purchasing gifts, running errands and arranging catering and lunches
  • Intricate high-net worth travel
  • Collating and distributing meeting agendas and minutes and checking documents
  • Reconcile expenses and manage petty cash
  • Administrative support to the Operations Manager
  • Assist with project tasks associated with system implementation, research and analysis and liaising with stakeholders

To be successful in this role, you will be proactive and assertive with prior experience working in a fast-paced administrative support role. The company's current EA will provide required training and be a key support to this role in the three month handover period

SKILLS & EXPERIENCE

  • Prior experience in an Executive Assistant, Personal Assistant or Team Assistant role or similar is a must to excel in this position
  • Knowledge of the financial services and property investing industry highly regarded
  • Ability to communicate and build strong relationships is critical in this position
  • Confident, assertive and eager to succeed
  • Flexible and able to work proactively to achieve tasks

BENEFITS

  • Discretionary yearly company bonus based on performance
  • Support an impressive entrepreneurial CEO and a business with great growth plans
  • Beautiful Sydney CBD office space, close to public transport
  • Be trained and supported in the role by an experienced and passionate Operations Manager

TO APPLY

If this role sounds like the ideal role for you, then we want to hear from you Apply now for immediate consideration. Lotus People will endeavour to respond to all applicants within 24-48 hours.

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Lotus People are one of five accredited candidate experts with a candidate satisfaction score of 97% over two years. We will get back to every applicant and ensure that you have a positive experience with us.

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REFERRAL INCENTIVE – If you know someone who is perfect for this position, please refer them to us on If we find a role for any referred candidates, we will gift you a $200 voucher


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