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Business Manager

3 months ago

Bacchus Marsh, Victoria, Australia Education Full time

Location:
Western Region | Bacchus Marsh

Job type:
Full time / From 24/07/2023

Organisation:
Education

Salary:
Salary not specified

Occupation:
Executive Management

Reference:

Selection Criteria:

SC1 Demonstrated ability to show initiative and leadership as part of an effective and cohesive team within a large, busy work environment to ensure a continuous and efficient operation of the College.

SC2 Demonstrated ability to lead and build capacity within the Education Support team and take responsibility for the management of their work, professional development and review processes.

SC3 Demonstrated high level competancy and understanding of Department of Education (DET) Finance, Human Resource operations, Recruitment Online, eduPay, Workers Compensation, School Level Payroll, CASES 21 Administration, PSDMS, SMS, SRP, Compass, eduSafe and administration processes, policies and guidelines.

SC4 Well developed organisational skills with a demonstrated ability for effective time management and establishing priorities, procedures and guidelines.

SC5 Demonstrated high level written and verbal communication skills and high level interpersonal skills with an ability to relate effectively and sensitively with staff, school council members, students, parents, external providers and the wider College community.

SC6 Demonstrated working knowledge of workforce planning in consultation with the Principal and Leadership Team. This includes an excellent working knowledge of Program Budgeting, including budget preparation, report preparation, interpretation and recommendations to the Principal and School Council.

Role:


The Business Manager reports to the Principal and works collabaratively with the College Leadership team to ensure the College functions effectively and efficiently.

The Business Manager will lead the Education Support staff team and manage professional development opportunities to align with the College values, culture, goals and Strategic Plan.

The Business Manager will work with the various teams across the College to support processes and adhere to DET guidelines and policies.

The Business Manager will be a key member of the College Leadership structure. The Business Manager will also take a key role with College Council, including the relevant Sub Committees.

The Business Manager will provide strategic leadership and advice to the Principal Class Team and School Council and will be an integral part of the development and implementation of College policies.


Attendance is required during school holidays with 4 weeks annual leave to be taken during the school vacation periods as approved by the Principal.

A Business Manager role will usually undertake tasks that impact on the whole school.

The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.


Responsibilities:

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Man