Project Administrator

1 week ago

Saint Leonards, Victoria, Australia Cox Purtell Staffing Services Full time

Contract Type:

Temporary

Location:

St Leonards - New South Wales

Industry:

Administration & Office Support

Contact Name:

Zoe Rogers

Contact Phone:

Date Published:

07-Feb-2024

Project Administrator
St Leonards office location
Hybrid Working arrangement
Part Time (30 hours per week)
$75k - $80K FTE


Our client is the peak national body for their members in the medical space and they are a voluntary membership organisation with branches in every state and territory.


Their Learning and Development manager is looking for a Project Administrator to support the development and delivery of continuous professional development opportunities offered by the organisation.


The role is also expected to participate in special projects, resource development, submissions to relevant enquiries related to the portfolio, supporting relevant committees, identifying and responding to emerging issues in education and facilitating processes related to scholarships and grants offered by the association to its members.


This role is part time (30 hours per week), ideally across 4 days per week but can be flexible with this.

The core days in the office are Tuesdays and Thursdays.


This is initially a temporary contract, but there is the potential for this role to be converted to a permanent opportunity.


Role Responsibilities:

Support organisational research and project activities on a broad range of issues related to education and training
Provide advice, insight and education knowledge to help drive practical improvements to current policies and programs
Provide assistance and input to the development of submissions, briefings and advocacy activities
Lead the preparation of reports, presentations and other correspondence
Lead and manage the logistics functions associated with Committee meetings
Ensure the timely and effective provision of secretarial support to Committees
Lead and contribute to the projects and provision of services led by the Learning & Professional Development team as required
Respond to member enquiries within expected time frames and service standards
Support the delivery of services to members as required
Liaise with relevant internal stakeholders to ensure communication is effective
Work collaboratively with and support other members of the team as required
Maintain awareness of sector issues and opportunities to add value to educational programs and resources
Liaise with Committee members and related personnel to scope and coordinate articles of interest for member communications including the monthly member magazine, News Bulletin and other communication channels

Essential skills and knowledge:

Experience in managing a committee or stakeholder group
Experience in drafting professional briefs and minutes or similar complex writing
Intermediate Microsoft Office skills including Sharepoint and Teams
Experience with Zoom, Webex and teams online meeting systems
Results oriented and self-driven
Professional presentation
Excellent written and oral communication skills
Good organisational skills and capacity to successfully manage competing priorities and to deliver high quality work within agreed timeframes
Excellent interpersonal skills and ability to build and manage relationships
Demonstrated capacity to work independently and deliver outcomes on time and to standard
Flexible 'can do' attitude
Proactive, innovative and an enthusiastic team player
Problem solving skills
Excellent attention to detail

Strong meeting facilitation skills, including communication, time management, awareness of protocol and record keeping, screen sharing and other online/In person meeting co-ordination.


Q ualifications, skills and knowledge:

Relevant tertiary qualifications in education, health or related discipline would be highly regarded or strong experience in education policy related environments
Experience in a education sector would be highly regarded

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