Personal Assistant and Administrator

2 weeks ago

Williamstown North, Australia Klara Cosmetics Full time

Company Overview:
Our company is an internationally renowned organization specializing in cosmetics and skincare products. Committed to innovation, quality, and excellence, we pride ourselves on delivering exceptional products and services to our customers worldwide.

As we continue to grow, we are seeking a dedicated Personal Assistant and Administrator to support our business operations and contribute to our success.


Responsibilities:

-
Personal Assistance:

  • Manage business schedules and commitments, including business meetings, appointments, and personal errands.
  • Assist with business tasks and arrangements, such as travel planning, reservations, and other adhoc requests.
-
Administrative Support:

  • Oversee administrative functions, including managing correspondence, maintaining filing systems, and organizing office supplies.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare documents, reports, and presentations, and assist with data entry and recordkeeping tasks.
-
Communication and Liaison:

  • Serve as a liaison between key managers and internal teams, clients, and partners and maintain clear and effective communication.
  • Prepare meeting agendas, take minutes, and follow up on action items as necessary.
  • Represent the business professionally in interactions with external parties.
-
Event Coordination:

  • Assist in organizing and coordinating business events, such as meetings, conferences, and corporate functions.
  • Arrange logistics for events, including venue bookings, catering, travel, and accommodations.
-
General Support:

  • Handle adhoc tasks and projects as assigned by key managers to support business operations.
  • Maintain confidentiality and discretion in handling sensitive information.

Qualifications:

  • Bachelor's degree preferred, or equivalent work experience.
  • Proven experience as a personal assistant, executive assistant, or administrator, preferably in a fastpaced environment.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritise effectively in a dynamic environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Discretion and professionalism in handling confidential information.
  • Flexibility and adaptability to changing priorities and deadlines.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity for professional growth and development.
  • Dynamic and collaborative work environment.
  • Opportunity to travel: As part of supporting business operations, this role may involve occasional travel to various locations, providing an exciting opportunity to broaden your professional experience.

Job Types:
Full-time, Part-time, Internship

Contract length: 12 months

Salary:
$ $30.00 per hour

Expected hours:
per week

Benefits:

  • Employee discount

Schedule:

  • 8 hour shift
  • Morning shift

Experience:

  • Admin: 3 years (required)

Language:

  • English (required)

Work Authorisation:

  • Australia (required)

Willingness to travel:

  • 25% (preferred)

Work Location:
In person

Expected Start Date: 24/04/2024

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