Admin Assistant

2 weeks ago

Singleton, Australia MBC Recruitment (AU) Full time

21st July, 2023:

Position:
Admin Assistant (Grade 4)

Start:

ASAP

Duration: 6 months

Salary:
$300/day

Hours:40 hours/week

Location:
Singleton, NSW

Overview


Looking for an experienced Administration Assistant with excellent attention to detail and rapport building skills required for an exciting government 6-month contract.

WFH option available 1 day/week.

Primary Purpose of the Position
***The Administrative Assistant provides high level, efficient administrative support to contribute towards the effective operation of the business unit.

Key Accountabilities and Responsibilities

  • Perform a range of administrative duties to support senior management and the Branch, including coordination of meetings, diary maintenance, provision of a reception service, arrangement of training and travel, procurement of stationery and deliveries, and arrangement of the maintenance of office machines.
  • Provide word processing services using appropriate software packages to prepare documents, such as memoranda, correspondence, reports and procedure manuals, to ensure documents meet relevant standards and are completed in specified timeframes.
  • Create, maintain and distribute files and documents, in accordance with records management procedures, to enable efficient retrieval of information as required.
  • Raise purchase order requests for goods and services, process invoices for payment, in accordance with procurement policies and procedures, to ensure timely delivery of services.
  • Provide support in the collation and production of key management reports, to assist with the accurate and timely provision of information.
  • Distribute circulars and all correspondence, including incoming mail and faxes, to keep managers and staff informed and enable them to respond to necessary matters within required timeframes.

Key Challenges:

  • Working in an environment of constantly competing priorities and managing these priorities to meet the diverse range of manager and wider team needs.
  • Managing time and prioritising workload given a constant range of issues, tight deadlines and competing demands.

Essential Criteria:

  • Demonstrated experience in an administration support role.
  • Experience in using Microsoft software packages including Word, Excel and PowerPoint and in preparing correspondence and reports as required.
  • SAP experience desirable
  • Reference checks
  • Right to Work in Australia
Job Code: 349842

Singleton, NSW

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