Administration Assistant

1 week ago

Melbourne, Victoria, Australia Education and Training Full time

Location:
Melbourne | Eastern Metropolitan

Job type:
Part time / From 06/03/2023

Organisation:
Education and Training

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.

Role:

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.

This may include the supervision and coordination of other education support class staff within the work area or educational program.

Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.

Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.


Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.

Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.


Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.

The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.


Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.

Routine technical support in libraries, science and information technology laboratories would be typical examples.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

  • Deliver administrative services within the school.
  • In consultation with the Principal Team and Business Manager, determine and manage work priorities to ensure timely and on time delivery of requirements.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Assist with mail outs.
  • Liaise with school staffs regarding administrative support requirements and assist with delivery of same as required.
  • Deliver exemplary customer service and prepare written communcation of a professional standard.
  • Ensure knowledge of College events queries can be addressed to a high level.
  • Answer incoming calls to the College and refer them to the appropriate staff member.
  • Assist with liaision and communcation between parents, students, teachers, other staff and members of the wider community.
  • Ensure work areas and the reception spaces are maintained in a clean, safe and ready to use condition.
  • Filing and archiving.
  • Administer functions such as facilities hire, accounts payable and/or accounts receivable
  • Provide general administrative, finance and HR support to the Business Manager.
  • Process enrolments and assist in bookings for College tours and post tour communications.
  • Assist with the preparation of College publications.
  • Process the receipt of payment for College fees and events.
  • Respond to queries regarding charges for College fees and events.
  • Utilise College platforms correctly and timely, such as Compass and CASES21 as required for the perf

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