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Junior Office Administrator
1 week ago
PBT Group Australia
The Junior Office Administrator will provide administrative support to all the services provided by the PBT Australia by implementing administrative systems, procedures and policies.
As the Junior Office Administrator, your responsibilities will include, but are not limited to:
OFFICE MANAGEMENT
- Answering phones
- Sending and receiving mail
- Ordering office supplies / office equipment
- Manage and maintain asset registry
- Weekly and monthly timesheet reconciliation for the different teams
- Create and maintain company policies and procedures, and communicate changes to the team
- Create new blog posts and updates for the website and social media channels like LinkedIn, Twitter and Facebook
- Coordinate and review tender submissions
- ADHOC administrative tasks
HR & RECRUITMENT
- Initial phone screening
- Setting up interviews
- Preparing contracts
- Onboarding and offboarding of staff
BOOKKEEPING
- Accounts payable/receivable management
- Payroll management
- Monthly bank reconciliations
- Monthly credit card reconciliations
- Cash flow forecasts
MEETINGS, EVENTS & TRAVEL
- Book travel arrangements including flights, accommodation and transfers
- Booking and scheduling meetings and catering arrangements, if needed
- Organising team activities including team end of year function
The role requires the following skills:
- Prior experience and / or ability to carry out payroll functions including and a knowledge of payroll software (Xero preferred)
- Excellent communication skills, verbal and written is essential
- Reliability and attention to detail is a must
- Selfmotivated, proactive and ability to work alone
- Excellent organizational and time management skills
- Ability to implement and adhere to current and new processes
- Effective time management to ensure high level of productivity
The minimum requirement for the role is:
- Certificate or Diploma or relevant work experience
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