Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Everi Pty Full time
Who are we?

Nissan has one of the most comprehensive European presences of any overseas manufacturer, employing more than 17,000 staff across locally based Design, Research & Development, Manufacturing, Logistics, Purchasing and Sales & Marketing operations. Total production in the UK alone is now over 9 million vehicles including award-winning crossovers, commercial vehicles and the Nissan LEAF, the world's most popular electric vehicle.

We are an aspiring organisation, and we are looking for equally bold and creative Executive Assistant & Finance Administrator to join our established team. Nissan is positioned to become the most desirable Asian brand in Europe, and we need your help to get there.

Purpose

The Global Nissan Customer Experience (NCX) team based on Nissan's Customer Experience Centre (CEC) located in Paddington, London is seeking a multi-disciplined Executive Assistant & Finance Administrator with a sharp eye for detail to work with CEC's Vice President (VP) and Business Transformation and Operations team.

The role will be diverse and encompass Finance Administration, Office Administration, and Assisting CEC's VP for Global Customer Experience & Digital Transformation.

The Executive Assistant plays a pivotal role in ensuring seamless operations for the Global Vice President. This position involves more than administrative tasks; it requires a strategic mindset, exceptional organizational skills, and the ability to handle complex responsibilities. The successful candidate will be the VP's "right-hand person," enabling them to focus on high-level leadership and strategic functions.

In its Finance and Office Administration capacity, the role will be responsible for supporting CEC's Business Transformation & Operations team to ensure efficient management of CEC office and finance.

Main Tasks & Responsibilities

Executive Assistant
  • Calendar Management: Coordinate and manage the Global Vice President's schedule, including meetings, appointments, and travel arrangements.
  • Meeting & Event Support: Plan and prepare for meetings the VP will participate in, including booking meeting rooms, ensuring availability and necessary resources, preparing the room and technology, preparing catering.
  • Email and Communication: Prioritize, review, and respond to emails on behalf of the Global Vice President.
  • Phone Calls: Handle incoming and outgoing calls, ensuring efficient communication.
  • Document Management: Organize and maintain critical documents, presentations, and reports.
  • Business Travel Coordination: Arrange international and domestic travel, including flights, accommodations, and logistics for meetings, business dinners, and other itineraries.
  • Expense Management: Process travel expenses and maintain accurate records.
  • Stakeholder Liaison: Interact with internal and external stakeholders, representing the Global Vice President professionally.
  • Problem-Solving: Proactively address challenges, find solutions, and anticipate needs.
  • Confidentiality: Handle sensitive information with discretion and confidentiality.
Finance Administration
  • Budget Assistance: Assist in managing CEC's General & Administrative (G&A) budget, including forecasting future expenditure, tracking costs, and identifying potential cost savings.
  • Purchasing Assistance: Assist with purchasing administration including: raising and issuing purchase orders to service providers, receiving invoices and raising Goods Received, and processing invoices with Nissan UK finance team.
  • Financial Reporting: Generate financial reports as needed, including supporting CEC's Finance and Budget Governance rituals.
  • Recharge Assistance: Assist with preparation of annual Global Recharge documentation and coordination with internal stakeholders.
  • General Finance Administration: Support with other finance tasks as required.
Office Administration
  • Facilities Management: Oversee office facilities including maintenance, repairs, upgrades to the office or equipment.
  • Health & Safety: Participate in Health and Safety inspections and implementation of safety protocols as well as addressing any hazards or risks.
  • Vendor Coordination: Liaising with building security and facilities management, and office vendors (e.g. cleaning, maintenance, communication and utilities)
  • IT Liaison: Collaborate with IT team to ensure continuous and smooth operation of the office IT equipment.
  • Security Liaison: Manage the office access control, issue / return of access cards.
  • Office Organization: Maintain a well-organized and efficient office environment.
Skills & Experience

The Executive Assistant & Finance Administrator should have the following skills or experience:
  • Experience: Minimum of 2 years as an Executive Assistant supporting senior executives at large or multinational corporations.
  • Adaptability: Thrive in a fast-paced, ever-changing environment.
  • Communication: Excellent verbal and written communication skills. Ability to professionally interact on behalf of the Global VP with colleagues, vendors, and internal partners.
  • Attention to Detail: Meticulous in managing details and deadlines. Strong attention to detail for the accuracy of financial transactions and document management.
  • Tech-Savvy: Proficient in Microsoft Office Suite and other relevant tools.
  • Global Mindset: Comfortable working across time zones and cultures.
  • Problem-Solving: Resourceful and solution-oriented. Ability to identify issues, understand problems and develop solutions to improve efficiencies, accuracy and processes.
  • Professionalism: Represent the Global VP and Nissan with integrity and professionalism.
  • Accountability: Ability to multitask, prioritising workload and maintain efficient systems to track tasks and deliverables.
  • Finance Acumen: Proficient in numeracy skills, reconciling accounts, and tracking spend against budgets
  • Time Management: Effective time management skills to meet deadlines, schedule and attend meetings.
  • Confidentiality: Maintaining discretion and confidentiality will be crucial.
  • Collaboration: Collaborative mindset, and ability to collaborate and interact with colleague at all levels.
What we offer
  • Competitive base salary
  • 26 days holiday + bank holidays
  • Contributory pension
  • Private medical & dental cover
  • Enhanced maternity leave
  • Remote Working Policy (Maximum 2 days per week)
  • Flexible start / finish times
  • Working hours Mon-Thurs 8am-5pm, Fri 8am-1:20pm -early finish Friday
  • Free onsite parking & subsidised restaurant
  • Car Ownership Scheme
What's more, we think you'll like working with us because of our valued culture. We pride ourselves on being a transparent, cross-cultural and competitive business; we want you to challenge the norm and contribute to improvement whether you've been here ten days or ten years, so apply now

We firmly believe that investment in our employees is integral to their growth and success. As a member of our team, you will have access to many of our benefits - because we want you to feel cared for, supported, and engaged at Nissan. Alongside comprehensive career development and learning opportunities, you will also have access to a wide range of employee benefits. This includes an attractive car ownership scheme, flexible working practices, comprehensive health & wellbeing offerings and team building days.

Diversity and Inclusion:

All of us at Nissan - regardless of functional area or expertise - share a passion to design, manufacture and sell high-performance, fun to drive vehicles. Nissan is an Equal Opportunity Employer for all. Applicants will be considered for all positions regardless of race, gender, military status, disability, or any other status protected by law.

London United Kingdom
#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia HiTech Group Full time

    Federal Government Department Rewarding Salary $$ Flexible working arrangements One of Australia's Federal Government departments are looking to engage an experienced Executive Assistant to provide professional support to senior executives. The successful Executive Assistant will be a key problem solver with innovative solution and will be offered a...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Chandler Macleod Full time

    Chandler Macleod are currently recruiting a proactive Executive Assistant to provide high level support the CEO of large well established Non Profit in Education.We are seeking an Executive Assistant to Support the Chief Executive Officer with a particular expertise in managing executives in a timely and appropriate manner. This position provides a...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    PA, EA & Secretarial (Administration & Office Support) Boutique has joined forces with an incredible, rapidly expanding Australian Tech company where you will truly excel. This company fosters a culture that strives to cultivate top talent and promote growth both collectively and individually. This is a unique, once-in-a-lifetime opportunity to be the...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Pivot Software Full time

    Job Description Administrative Support: Manage and maintain the executives' schedules, including appointments, meetings, and travel arrangements. Facilitate and manage Board cadence and rhythm, ensuring timely cooperation from all stakeholders Meeting Coordination: Schedule and coordinate internal and external meetings, ensuring all logistics are...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    Executive AssistantExecutive Assistant to Executive General ManagerYour Team:Group Mergers & Acquisitions (M&A) is responsible for the evaluation and execution of all mergers, acquisitions and divestments considered by the CBA Group. In fulfilling this role the team is required to provide strategic advice to senior leaders across the Group. The team works...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Global 360 Full time

    Expression of interest for EAs looking for their next position. Seeking experienced full time EAs, Monday to Friday. Open to location in and around Sydney CBDExpression of Interest - Executive AssistantsTHE ROLE:Due to growth in the market, we are looking for experienced Executive Assistants who are interested in a new position.As an Executive Assistant, you...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Impel Management Full time

    Our client, a leading company in the life insurance space is seeking an experienced Executive Assistant to join their team on a 3 month contract basis. You will play a key role in supporting the Executive Leadership Team, thriving in a fast-paced environment. Responsibilities:Provide high-level administrative support to C-Suite Executives Manage calendars,...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Ramsay Health Care Full time

    Executive AssistantNorth Shore Private HospitalFulltime time - Fixed term (12 Months)An exciting opportunity exists for an Executive Assistant to support the Executive Team at North Shore Private Hospital for 12 months in a Maternity relief position. This position will provide high level administrative and secretarial support to ensure that the Hospital's...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia CommBank Full time

    Executive AssistantJoin our Team:Retail Banking Services (RBS) represents CommBank to our vast customer base, providing top-notch banking services to over 10 million individuals and small businesses. We take pride in offering cutting-edge products and services, backed by world-class systems and processes.Play a Meaningful Role:The role of Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    Executive Assistant Commonwealth Bank of Australia Sydney, Australia Executive Assistant Commonwealth Bank of Australia Sydney, Australia Posted 3 days ago Permanent Competitive Executive Assistant Executive AssistantSee yourself in our team:Retail Banking Services (RBS) is the public face of CommBank, delivering a seamless banking experience for the...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Lotus People Full time

    Perfect opportunity to start work immediately with scope of going permanent Support three executives and part of a professional and high achieving team. Ideal CBD location where you have your own office- Paying an attractive rate of $ Super p/h DOE- Monday to Friday 8:30am-5:30pm (with flexibility):Immediately startingABOUT THE COMPANYLotus People are...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia 2XM Recruit Full time

    Executive Assistant:Job details: Posted 08 February 202 Salary Daily rates $$ LocationSydney Job type Temporary DisciplineGovernment ReferenceBH2696 Contact NameAdelaide RuskinJob description:Executive Assistant (multiple locations within NSW)2XM Recruit are excited to be recruiting for Executive Assistants, to work within government organisations. Contract...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Healthscope Full time

    ·Supportive team environment ·Dynamic and rewarding role ·Full time position Are you an experienced Executive Administration Professional looking for a rewarding opportunity? About The Role An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia u&u Recruitment Partners Full time

    Highly reputable and well known organisation with a network of retail stores based in Macquarie Park. This role will support several members of the Executive Leadership and work in partnership with other Executive and Team Assistants. The Executive Assistant often works on a wide range of projects, activities and confidential matters. Across thousands of...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia EST10 Full time

    Detailed Job Description:- $48 per hour + Superannuation Join a collaborative, innovative environment, and work in tandem with fellow Executive Assistants 8week temp assignment | ASAP startWhat makes this company unique?:This leading Australian architecture firm has a unique approach and proven track record of delivering innovative and sustainable designs...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank Full time

    Executive Assistant to Executive General ManagerYour Team:Group Mergers & Acquisitions (M&A) is responsible for the evaluation and execution of all mergers, acquisitions and divestments considered by the CBA Group. In fulfilling this role the team is required to provide strategic advice to senior leaders across the Group. The team works closely with all...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Seven West Media Full time

    About the Seven NetworkThe Seven Network forms part of Seven West Media, one of Australia's leading media companies, recognized for its excellence in content production across broadcast television, publishing, and digital platforms. With a huge reach of approximately 17 million individuals per month, Seven Network is at the forefront of the industry.Join an...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia EST10 Full time

    Detailed Job Description:- $100,000 + Superannuation A role with a mix of Executive Assistant and Office Manager duties Sydney CBD, modern office with cohesive, driven teamWhat makes this company unique?:This dynamic and innovative company are expanding their reign in the Australian market. Their driven CEO is looking for an Executive Assistant to become...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Cdhomesolutions Full time

    Reporting to the Operations Manager, the Executive Assistant will provide high level administrative support to the Executive Office at The Victor Chang Cardiac Research Institute.You are a detail-oriented and highly organised executive assistant with a proven track record providing high-level executive support.With your excellent communication skills, you...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank Full time

    Your Team:IB&M Technology is responsible for the IT delivery and IT service management for Institutional Banking & Markets, both onshore and overseas. Our team aligns the individual needs of these business units with the Technology IT platform model. Our purpose is to enable the digital end-to-end customer journey by prioritising our architecture roadmaps...