Executive Assistant

1 week ago

Brisbane, Queensland, Australia Autonomy & Asset Management Group Full time

Opportunity to join an international mining company as an Executive Assistant, supporting the managing Director and Executive Leadership Team.

13th June, 2024

AAMG Have been engaged by our valued client to find them an Executive Assistant. You will be providing a high standard of administrative and organisational support for the company's Managing Director & Executive Leadership Team .

Responsibilities:

  • Coordinate and maintain the diaries including organising appointments, meetings, attendance at conferences and seminars.
  • Organising complex travel itineraries (domestic and internationally) and ensure all arrangement are in place prior to travel.
  • Identify, anticipate and prepare information requirements for meetings, appointments, presentations and reports, liaising with internal and external stakeholders regarding required information, outstanding reports and correspondence.
  • Assist expense reconciliation, invoice payments and other basic purchasing and accounting tasks as required.
  • Monitor, respond and re-direct emails as required, and screen/edit other documents for wider distribution for any errors, resulting in zero defect work.
  • Organise catering and other requirements for internal and external stakeholders in meetings. Including company sponsored events eg family day, Christmas part, project align.
  • Preparation of agendas, meeting minutes and PowerPoint presentations for both internal and external meetings, including investor presentations and roadshows..
  • Accurately compiling meeting actions and general assistance at meetings (virtual and face to face)
  • Creating and managing the marketing/ communication material for the business and distributing material through approved company channels including company website and brand management tasks.
  • Collaborate with cross-functional teams to develop comprehensive, engaging and reactive communication strategies aligned with company objectives and values.
  • Create engaging and informative content for press releases, articles, social media and other communications platforms to promote company achievements including internal weekly communications from the Managing Director.
  • Raising PO's and receipting
  • Researching and collecting data to prepare documents and presentations for review.
  • Preparation of internal reports and communications ensuring all deadlines are met
  • Coordinating and supporting Board meetings; preplanning and execution on the day.
  • Assist in the preparation of monthly and half year and annual financial reports.
  • Filing and retrieving corporate records, documents, and reports for corporate teams eg legal
  • Supporting other Senior Managers with the above as required by the Managing Director.
  • Development and management of Key Stakeholder Relationship framework.
  • Maintain and update accurate records using the electronic diary, mail and computer databases.
13th June, 2024

AAMG Have been engaged by our valued client to find them an Executive Assistant. You will be providing a high standard of administrative and organisational support for the company's Managing Director & Executive Leadership Team .

Responsibilities:

  • Coordinate and maintain the diaries including organising appointments, meetings, attendance at conferences and seminars.
  • Organising complex travel itineraries (domestic and internationally) and ensure all arrangement are in place prior to travel.
  • Identify, anticipate and prepare information requirements for meetings, appointments, presentations and reports, liaising with internal and external stakeholders regarding required information, outstanding reports and correspondence.
  • Assist expense reconciliation, invoice payments and other basic purchasing and accounting tasks as required.
  • Monitor, respond and re-direct emails as required, and screen/edit other documents for wider distribution for any errors, resulting in zero defect work.
  • Organise catering and other requirements for internal and external stakeholders in meetings. Including company sponsored events eg family day, Christmas part, project align.
  • Preparation of agendas, meeting minutes and PowerPoint presentations for both internal and external meetings, including investor presentations and roadshows..
  • Accurately compiling meeting actions and general assistance at meetings (virtual and face to face)
  • Creating and managing the marketing/ communication material for the business and distributing material through approved company channels including company website and brand management tasks.
  • Collaborate with cross-functional teams to develop comprehensive, engaging and reactive communication strategies aligned with company objectives and values.
  • Create engaging and informative content for press releases, articles, social media and other communications platforms to promote company achievements including internal weekly communications from the Managing Director.
  • Raising PO's and receipting
  • Researching and collecting data to prepare documents and presentations for review.
  • Preparation of internal reports and communications ensuring all deadlines are met
  • Coordinating and supporting Board meetings; preplanning and execution on the day.
  • Assist in the preparation of monthly and half year and annual financial reports.
  • Filing and retrieving corporate records, documents, and reports for corporate teams eg legal
  • Supporting other Senior Managers with the above as required by the Managing Director.
  • Development and management of Key Stakeholder Relationship framework.
  • Maintain and update accurate records using the electronic diary, mail and computer databases.
Technical Skills & Experience Required:
  • Strong verbal and written communication skills
  • A dedication to customer service
  • Strong people skills
  • High level attention to detail
  • Excellent computer skills
  • Experience in communications, with the opportunity to leverage other skills including social media, content creation, and events.
  • Able to work autonomously and within a team environment
  • Ability to maintain strict confidentiality, particularly with regard to sensitive commercial and organisational information.
  • Ability to manage multiple workflows and reliably meet required deadlines.
  • Demonstrated experience working collaboratively, supporting others to facilitate efficient overall processes.
  • Demonstrates initiative and the ability to deliver varied tasks requiring some independent judgement.
  • Willingness to work flexible hours, including weekends, evening and early mornings.
  • Problem solving skills and ability to deal effectively with difficult situations and a willingness to find creative solutions.
  • Strong time management and effective organisational skills, with the ability to think laterally, work under pressure and achieve work deadlines in an environment of competing priorities.
  • Advanced emotional intelligence.
Benefits:
  • Permanent Position
  • Monday to Friday
  • Excellent Salary Package on Offer
Register your interest now by contacting Moana Cant or email your CV to For Job
#J-18808-Ljbffr

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