House Setup Coordinator

1 week ago


Surry Hills, New South Wales, Australia CDA Coliving Full time

About CDA Coliving:


CDA Coliving is a leading provider of co-living spaces, dedicated to creating vibrant and sustainable living environments for modern urban dwellers.

Our mission is to redefine the concept of community living through innovative design, exceptional service, and a commitment to sustainability.


As a House Setup Coordinator at CDA Coliving, you will play a pivotal role in ensuring seamless operations by managing the property setups, coordinating schedules, and communicating effectively with internal and external stakeholders.


Key Responsibilities:

  • Organise key collection and a maintenance inspection from Thomas to assess the repairs that need to be done.
  • Follow up on condition reports towards real estate agents within 7 days of property acquisition.
  • Asses, organise and follow up on removable wall construction. Inform timetables and schedule other activities around the property such as furniture building.
  • Assess, organise and follow up furniture orders from suppliers according to house needs (IKEA, Bunnings, SWD, Kmart or Fantastic Furniture).
  • Identify the team members required to complete the properties within the timeline. It includes finding new contractors, organising onboarding and invoicing.
  • Organise timetables for each property and inform the sales and leasing team about the completion date of the house for inspections and leasing purposes.
  • Report timetables and follow ups to Ops Manager.
  • Provide solutions to any issues that may occur during the completion of the property.
  • Ensure completion of conditions reports for each room to be used when tenants movein.
  • Follow up on any maintenance issues identified on the first inspection of the property and make sure those are solved.
  • Ensure the creation of floor plans for the properties (existing and new).
  • Taking photographs of new properties and existing properties, ensuring spaces are uniformly and stylishly arranged, and subsequently uploading them to the designated platform.
  • Conducting a final review of new properties, ensuring compliance with company standards and completion of all necessary tasks.
  • Receiving invoices from contractors, reviewing their alignment with activities and established timelines, and then forwarding them to the accounting department.
  • Maintaining constant communication with the leasing team to keep everyone informed of changes in the process, tentative dates for inspections, and tenant moves to new properties.
  • Supporting the leasing and Philippines teams regarding entry information, floor plans, photographs, company procedures, and solving various issues in the properties.
  • Keep inventory of the items ordered for each property to document guarantees and lifetime of each item.
  • Oversee that the google drive is updated with the necessary records styled photos of each room and common areas of the property, photos of location of main services: internet modem, electrical box, gas meter, water meter, hot water etc. Access codes to the property, lease agreement and condition reports, etc.
  • Liaise with the maintenance team to keep the properties in good condition as per CDA standard. This includes replacement or repairs of items such curtains, furniture and mattresses.
  • Liaise with the accounting team to ensure utilities are connected and ready to use including internet access.
  • Review the location of the locks, their operation, the location and marking of the keys for each room.
  • Organise for houses to be cleaned and all maintenance, gardening tasks completed prior to being available for rent.
  • Ensure all the houses have a fire extinguisher, fire blankets, cameras, smoke detectors installed.

Job Types:
Full-time, Contract

Pay:
$1, $1,500.00 per week

Schedule:

  • 8 hour shift

Application Question(s):

  • Access to a vehicle

Work Authorisation:

  • Australia (required)

Work Location:
In person

Expected Start Date: 15/07/2024

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