Logistics Administration Coordinator

1 week ago

Surry Hills, New South Wales, Australia Aje. Full time

Over the last 14 years Aje has carefully built a culture where our people are supported, inspired and encouraged to be the best they can.


Along with our incredible team, our brand has an intrinsic sense of duality, balancing toughness with femininity, untamed volume with structure and signature statement pieces alongside effortless essentials.

These complementing differences are captured in Aje's unique aesthetic and have contributed to the brand becoming one of Australia's most influential fashion houses.


The Aje Collective invites you to be a part of this new era as we have an exciting opportunity for a Logistics Administration Coordinator to join our Head Office Team.

Based at our Sydney Head Office and reporting directly to the Logistics Manager, this role will see you responsible for supporting end to end logistics and delivery for all local deliveries, local 3PL and outbound across the various Aje channels.


As a Logistics Administration Coordinator, your tasks will include:

  • Complying with and directing all legislative requirements of the Aje Safety System for all 3PL and warehouse locations
  • Supporting with all technology and system maintenance tasks relating to WMS, Inventory Management and ERP solutions utilised within your role
  • Daily communications with 3PLs to identify what is priority and expected timelines
  • Tracking and resolving any issues with freight movement between 3PL and stores, ensuring on time and in full delivery to stores each week from Aje warehouse
  • Assisting Inbound Coordinator with supplying relevant documentation to all 3PLs for inbound/outbound stock.
  • Staying up to date with all international requirements and restrictions and communicate any risks to the wider business in a timely manner
  • Monitoring any shortage or discrepancy of deliveries with relevant parties including warehouse, merchandising, production managers and suppliers before shipment
  • Ensuring economical decisions are made around freight and logistics choices including method of transport, consolidation, and rate reviews
  • Assisting the Production and Logistics team with data entry and adhoc tasks
  • Working with Inventory Controller to resolve inventory discrepancy in 3PL warehouses
  • Supporting Wholesale Operations Coordinator with documentation needed for shipping
  • Logistics Invoice validation and processing

You will bring:

  • Experience working with Warehouse Management Systems, EDI integrations, Inventory Management Systems & Enterprise Resource Planning Systems
  • Experience in working in a multichannel fashion retailer (wholesale, owned channel retail and ecommerce)
  • Experience in working with offshore teams and suppliers will be ideal
  • A high level of attention to detail, with the expectation to identify and rectify errors and risk
  • Very strong written and verbal communication skills with internal and external stakeholders, of all levels. Ability to calmly provide status updates and solutions
  • Operationally sound & process mindset that allows you to design and practice relevant policies & procedures, including safety related policies that will enable the business to be bestinclass when it comes to operational and logistics procedures
  • A demonstrated ability to work well both within a team and independently, selfmanaging personal task lists to deadline
  • Selfmotivation to think outside the box and develop innovative solutions, particularly in timesensitive scenarios.
  • A proactive interest in keeping at the forefront of the logistics industry

We recognise the impact our team has on our success. To show our appreciation we want you to enjoy.

  • Enticing salary packaging
  • Your growth is our growth, training and development programs are recommended and encouraged
  • Stepping away from the traditional, Aje HQ is a sunlit space within Surry Hills that influences creative and collaborative thoughts. The awe will never diminish when looking at the curved arches, textured walls and open roof.
  • Take advantage of the Sydney Sun with our Summer Friday Hours
  • Celebrate milestones such as, Birthdays with Aje leave benefits
  • Be a part of the change with increasing positive corporate responsibility, reflected through our Aje Aware Charter
  • Be adored and recognised as no key achievement and success goes unnoticed
  • We appreciate our hard working teams however, a healthy work life balance is one in which we actively promote
  • Embrace the Aje style with our generous employee discounts, preorder programs, clothing allowances and regular sample sales

Are you ready to join us on the Aje Collective Journey?

  • At Aje, diversity is a founding principle of the brand, taking inspiration from multicultural Australia throughout all visual communications since inception. We are committed to developing a culture and environment that celebrates diversity, equality and inclusion by promoting diversity in all forms and creating a safe environment for all employees, applicants and custom

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