Receptionist/Office Coordinator

4 weeks ago


New South Wales, Australia Charterhouse Full time
  • $60K+ Super 
  • CBD Location
  • ASAP Start
  • Full time position
Company Overview (About Us) 

A forward thinking, award winning recruitment agency on a mission to expand the talent pool.  Founded in Australia 2003, we currently employ over 180 staff in seven global locations, Sydney, Melbourne, Singapore, Hong Kong, Dubai, Doha and UK.   

Hours: Monday â Friday 8.30am â 5.30pm 

Reports to: Office Manager  

About the role:  
  • This role will be working alongside the Office Manager and encompasses Receptionist and Office Coordinator duties. 
  • Reception duties include being the first point of contact for internal staff, visitors or anyone contacting the organisation and for the day to day running of the front office/receptionist area and meeting rooms.
  • Office Coordinator responsibilities include assisting the Office Manager with the day to day running of the office and events.
You will be responsible for:
  • Meeting and greeting visitors/clients upon their arrival.
  • Managing the front desk, switchboard, meetings rooms, diary & email management
  • Setting up of meeting rooms & organising drinks/catering/events.
  • Organising couriers for pick-up and delivery, ensuring timely notification and distribution of incoming items.
  • Facilities coordination.
  • Processing of orders/invoices.
  • Ordering stationery and weekly groceries for the office.
  • Ordering of anniversary gifts for staff and external gift cards.
  • Assisting the administration team with general administration duties on an adhoc basis.
  • Setting up of new starters â by assisting with induction documents, setting up of accounts and desk set up.
  • Be a member of social committee.
  • First aider & Fire Warden (training will be provided).
About you:
  • The ideal candidate will have 1-2 years corporate experience in an Admin/Reception role.
  • Be well-presented, organised and polite while being extremely personable, positive, and outgoing as they represent the company in this front of office role.
  • You will bring a great energy to the office and act as the 'go to' person in the day to day running of the office.
  • Attention to detail and strong problem-solving skills.
  • Ability to self-manage and work well under pressure.
  • Efficient and competent in Microsoft Office suite.
  • Strong customer service  
What next

If you believe you are suitable for this role, please contact Katy Bennett via email on Katyb@charterhouse.com.au

 
  • Receptionist

    2 weeks ago


    South Brisbane, Australia Stantec Full time

    Receptionist - ( 240000CO ) **Description** The office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office. This is a full-time Monday to Friday, office-based position in our Fortitude Valley office. You will carry...

  • Receptionist

    2 weeks ago


    South Brisbane, Australia Stantec Full time

    Receptionist - ( 230000WJ ) **Description** This is a full-time Monday to Friday, office based position in our Brisbane based office. The office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office. You will carry out...

  • Receptionist

    5 days ago


    South Brisbane, Australia Stantec Full time

    Receptionist WJ )DescriptionThis is a full-time Monday to Friday, office based position in our Brisbane based office.The office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the 'go-to' person located at the 'hub' of the office.You will carry out duties and tasks related to...

  • Receptionist

    5 days ago


    South Brisbane, Australia Stantec Full time

    Receptionist CO )DescriptionThe office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the 'go-to' person located at the 'hub' of the office.This is a full-time Monday to Friday, office-based position in our Fortitude Valley office.You will carry out duties and tasks related to...

  • Receptionist

    2 weeks ago


    South Brisbane, Australia Peabody Energy Full time

    **About the role**: We are currently seeking an experienced **Receptionist **to join our Fortitude Valley office.*** Reporting to the Executive Assistant to the President Australia, the scope of the role will to be provide administrative support and work collaboratively with the Brisbane Executive Assistants and Brisbane personnel. **Duties will...


  • South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are seeking a highly organized and personable individual to join our dynamic team as a Receptionist/Administrative Assistant. This multifaceted role is crucial in ensuring a smooth and efficient office environment. **Responsibilities**: - Serve as the first point of contact, warmly greeting visitors and managing incoming calls with professionalism and...


  • South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are seeking a highly organized and personable individual to join our dynamic team as a Receptionist/Administrative Assistant. This multifaceted role is crucial in ensuring a smooth and efficient office environment. **Responsibilities**: - Serve as the first point of contact, warmly greeting visitors and managing incoming calls with professionalism and...

  • Medical Receptionist

    2 weeks ago


    Melton South, Australia Melton south medical clinic Full time

    **Melton South Medical Clinic** is seeking an experienced **Receptionist **to join the clinical team on a part-time basis. **About you - Receptionist** **Responsibilities**: - Greet patients and visitors with a friendly and welcoming demeanour. - Efficiently manage the front desk, including scheduling appointments, handling patient inquiries, and managing...

  • Medical Receptionist

    2 months ago


    Melton South, Australia Melton south medical clinic Full time

    **Melton South Medical Clinic** is seeking an experienced **Receptionist **to join the clinical team on a part-time basis. **About you - Receptionist** **Responsibilities**: - Greet patients and visitors with a friendly and welcoming demeanour. - Efficiently manage the front desk, including scheduling appointments, handling patient inquiries, and managing...

  • Medical Receptionist

    2 weeks ago


    Melton South, Australia Melton south medical clinic Full time

    **Melton South Medical Clinic** is seeking an experienced **Receptionist **to join the clinical team on a part-time basis. **About you - Receptionist** **Responsibilities**: - Greet patients and visitors with a friendly and welcoming demeanour. - Efficiently manage the front desk, including scheduling appointments, handling patient inquiries, and managing...


  • South Yarra, Australia National Salon & Spa Recruitment Full time

    **BIBA SOUTH YARRA** **Receptionist / Salon Coordinator** At BIBA, we take great pride in being at **the leading edge** of hair styling and colouring, reflecting the very latest styles seen on the major catwalks throughout the world. The highly prestigious BIBA South Yarra salon has a team with a passion for hair - committed to making sure every client...


  • New Lambton, Australia Chiropractic Plus Full time

    **Looking for a chiropractic receptionist job in Newcastle?**: **We want an exceptional chiropractic receptionist/assistant to join our New Lambton clinic.**: Chiropractic Plus is looking for a chiropractic receptionist/assistant to coordinate the day-to-day running of our busy natural therapies clinic in Newcastle. Our 21 practitioners and 14 support staff...


  • New Lambton, Australia Chiropractic Plus Full time

    **We want an exceptional chiropractic receptionist/assistant to join our New Lambton clinic.**: Chiropractic Plus is looking for a chiropractic receptionist/assistant to coordinate the day-to-day running of our busy natural therapies clinic in Newcastle. Our 21 practitioners and 14 support staff work together to deliver exemplary service to every patient,...


  • New Lambton, Australia Chiropractic Plus Full time

    **We want an exceptional chiropractic receptionist/assistant to join our New Lambton clinic.**: Chiropractic Plus is looking for a chiropractic receptionist/assistant to coordinate the day-to-day running of our busy natural therapies clinic in Newcastle. Our 21 practitioners and 14 support staff work together to deliver exemplary service to every patient,...

  • Receptionist

    2 weeks ago


    South Yarra, Australia Melbourne Grammar School Full time

    **Receptionist** Melbourne Grammar School is seeking a vibrant and professional Receptionist to join our team at our South Yarra campus. The Receptionist is a primary customer service contact for the School and exudes a professional and warm presence for all visitors. Communicating clearly and tactfully in all situations, the Receptionist is responsible...

  • Receptionist

    2 months ago


    South Brisbane, Australia Real estate company located in GC and BNE Full time

    Receptionist (Fluent Chinese Speaker) **Responsibilities**: - Warmly greet and welcome visitors, providing them with excellent customer service. - Assist with general administrative tasks, including scheduling appointments, managing calendars, and organizing documents. - Handle incoming and outgoing mail, packages, and deliveries efficiently. - Maintain a...

  • Receptionist

    20 hours ago


    South Brisbane, Australia Real estate company located in GC and BNE Full time

    Receptionist (Fluent Chinese Speaker) **Responsibilities**: - Warmly greet and welcome visitors, providing them with excellent customer service. - Assist with general administrative tasks, including scheduling appointments, managing calendars, and organizing documents. - Handle incoming and outgoing mail, packages, and deliveries efficiently. - Maintain a...


  • New Lambton, New South Wales, Australia Chiropractic Plus Full time

    Looking for a chiropractic receptionist job in Newcastle?:We want an exceptional chiropractic receptionist/assistant to join our New Lambton clinic:Chiropractic Plus is looking for a chiropractic receptionist/assistant to coordinate the day-to-day running of our busy natural therapies clinic in Newcastle.Our 21 practitioners and 14 support staff work...


  • Melton South, Victoria, Australia Melton south medical clinic Full time

    Melton South Medical Clinic is seeking an experienced Receptionist to join the clinical team on a part-time basis.**About you Receptionist**Responsibilities: Greet patients and visitors with a friendly and welcoming demeanour. Efficiently manage the front desk, including scheduling appointments, handling patient inquiries, and managing phone calls. Verify...


  • South Brisbane, Australia Toll Group Full time

    Company Description Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world. Toll Helicopters is an experienced provider of specialised mission-critical helicopter services and...