Development Assistant

3 weeks ago

Sydney, Australia investa Full time

We’ve made it our business to understand how people want to work today, tomorrow and beyond and as you’d expect, we practise what we preach in our own workplace as well.​

For more than two decades, Investa has led the way in making positive change in Australia’s workplaces.

As a real estate investment manager, developer and industry innovator, Investa acquires, develops and manages real estate assets on behalf of our partners. We harness the full potential of our expertise and agility to create exceptional experiences across varied asset classes.

Investa designs buildings and communities for the way people work and live today – and the way we want to work and live in the future.

Are you ready to be the cornerstone of our Development Team and make an impact? We're on the lookout for a dedicated Development Co-ordinator to support our Group Executive & Head of Developments with their day-to-day tasks and supporting a small team of development mangers. As part of this role, you'll be the driving force behind the scenes, ensuring smooth operations and providing top-notch administrative support. From scheduling meetings to managing correspondence, your organisational skills will be key in keeping everything running like clockwork.
If you're a master multitasker with a passion for delivering excellence, we want to hear from you
 

Key Responsibilities:

Raise purchase orders. Reconcile Investa’s Corporate Visa Cards on monthly basis. Coordinate both domestic and international travel arrangements (including flights, accommodation, and transfers) and appointments. Positive stakeholder management and engagement, both internal business units and externals. Coordinate individual and group (including national) meetings as required. Provide Executive Assistance to Head of Development; provide Team Assistance support to Development Team. Pro-active effective diary and contact management. Reconcile invoices, prepare and submit expense claims on behalf of Development Team. Organise Team events. Booking training and conference events for Development Team. Taking minutes during meetings. Organise catering for meetings. Facilitate preparation of funding requests and supporting documentation. Manage the process for document execution for consultant agreements, contracts, confidentiality deeds and other documents for sign off. Project budget tracking and data capture for projects. Coordination of site tours. Assist the Development Team and Marketing Team with awards submission for completed projects and bid submissions for new business projects.

Qualifications & Experience:

Minimum of HSC or equivalent. Minimum of 4 years’ experience in a Personal/Executive Assistant role at Senior Level. Experience in a Real Estate/Property Company (advantageous). Previous experience using Voyager (highly desirable but not essential) Demonstrated experience in a similar role within the property industry (highly desirable)

Skills:

Intermediate to advanced Microsoft Office skills in (Word, Excel, PowerPoint and Outlook) Strong accuracy and excellent attention to detail. Outstanding organisational and communication skills. Ability to prioritise and manage time effectively, including prioritising team workload requests. Ability to operate autonomously or within a team. Excellent verbal and written communication skills. Good problem-solving skills – solution seeking. Good business acumen. Good influencing skills.

Why join Investa?

We’re an organisation known for its culture – it’s unique, friendly and transparent. We work hard to maintain our culture and have received some pretty cool accolades along the way:

Australian Workplace Equality Index (AWEI) LGBTQ Inclusion 2023-2026 Bronze (Small Employer) Certified Family Friendly Workplace since 2020 Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (since 2019) AFR Boss Best Places to Work (Property, Construction, Transport sector) – First Place (2021) Australian HR Awards – Excellence Award: Best Workplace Flexibility Program

It’s not all about the awards though We offer our people opportunity to grow and shape their career, with support including Leadership programs, education assistance, study assistance, professional membership fee support and generous parental leave and return to work benefits.
We know that the lines between work and home life have blurred over the past few years and we do our best to support our people with having the flexibility they need to be able to do the things that are important to them. Whether it’s a morning surf before work, leaving a little earlier to take the kids to sport our flexible working policy provides over 21 different formal flexible working options. The truth is though that the options are unlimited – talk to us about what works for you, and we’ll do our best to make it work for us too.
Back to the environment we create though, we are so proud that Investa is a safe, diverse and inclusive workplace where you can truly be yourself. We particularly welcome applications from individuals in Aboriginal and Torres Strait Islander communities, as well as those identifying as LGBTQ or neurodivergent. Even if you don't meet all criteria, we encourage you to apply and let us know more about you – if this isn’t the right opportunity for you, there may be another opportunity coming up.
We understand that traditional hiring processes can come with challenges for some people. If you have a disability, identify as gender diverse or are neurodivergent, please reach out to our Talent Acquisition Manager, Ella Mannix at emannix@investa.com.au and Ella will tailor our processes to accommodate your specific needs. If you require no additional assistance to accommodate your requirements and wish to be considered for this position, kindly submit your application online.
We are inundated with a high volume of application responses, therefore, we request that applications not be submitted directly to an email address.

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