Auction Associate

2 weeks ago

Brisbane, Australia Place Estate Agents Full time
  • Great opportunity to work within the Auctions space
  • Opportunities to undertake training and development to further your marketing
  • Mentorship from an established Auctioneer who knows our brand inside and out

We are looking for an outgoing and enthusiastic individual looking to build their career within the Auctions space. As the Auction Associate, you will be responsible for assisting with the preparation and organisation of all auctions. This includes assisting the team to set up the auction space for both in-room and onsite auctions. The successful candidate will be knowledgeable about the types of auctions being held and be able to provide efficient customer service.

Our ideal candidate will have the availability to be flexible within this role and will be available to work Monday – Saturday, with an RDO during the week.

Key Responsibilities:

  • Manage and verify auction bookings through email, phone, and booking systems, update REX with changes, ensure all documents are complete, and handle CT orders and discrepancies.
  • Manage invoice approvals, ensure payment accuracy and financial record integrity, and coordinate with finance and Chief Auctioneer for necessary approvals.
  • Organise auction setup, including folders, equipment, and vehicle maintenance, while coordinating Place Auction Patrol staff, managing timesheets, schedules, and feedback.
  • Respond to enquiries and communicate auction details to stakeholders, while providing support for auction events, including setup, catering, and logistics.
  • Organise onboarding and training for new team members, manage auctioneer development, and oversee the transition to new auction systems like Auctions Live and Gavl.
  • Prepare advertising materials, manage social media content, update auction properties on Gavl, and coordinate with the events team for in-room event logistics and supplies.
  • Maintain and file auction documents, organize folders, update booking spreadsheets, and provide regular and annual auction reports at HQ Huddles and other meetings.

Skills and Experience:

  • Role is open to both full-time and part-time applicants
  • Must hold a current Queensland Sales Registration Certificate
  • Minimum 1 years’ experience within an Administration role is required.
  • Prior experience in a similar role or within the real estate auction industry is highly desirable.
  • Current Qld drivers’ licence with a clean traffic history.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Excellent organisational and multitasking abilities, with keen attention to detail and the ability to manage multiple tasks simultaneously.
  • Exceptional verbal and written communication skills, with the ability to effectively handle enquiries and collaborate with various stakeholders.
  • Strong problem-solving skills, with the capability to address issues efficiently and find solutions to ensure smooth auction operations.
  • Demonstrated commitment to providing excellent customer service and managing client relationships professionally.
  • Ability to work in a fast-paced environment, adapt to changing priorities, and handle unexpected challenges with ease.

About Place

Here at Place, we believe our people are our Number 1 asset so there is no lack of training, both internal and external, to help you We want our people to continually thrive in their roles, and with the support from Real Estate industry trainers to our company mentor, there are endless opportunities to refine yourself both professionally and personally.

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