Talent Acquisition Coordinator

• Permanent full-time position based in Melbourne
• Hybrid and flexible working; WFH and from modern, open plan offices.  We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment
• Reward and recognition, including competitive remuneration and career progression
• Learning and career development programs for all roles and levels
• Market competitive and flexible leave options
• Free daily breakfast, office drinks and social events
• Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm

Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits

About the role and team

We have a new and exciting opportunity for a junior Talent Acquisition professional to join our People & Culture team as a Talent Acquisition Coordinator in Melbourne.
Reporting to the Talent Acquisition Manager, the Talent Acquisition Coordinator will work closely with the rest of the Talent Acquisition team and the broader People & Culture team to provide support in coordinating and facilitating talent acquisition activities for the firm nationally, in line with the firm's Talent Acquisition strategy.

The People & Culture team at Hall & Wilcox includes sub-teams/functions for: Generalist P&C, Early Careers, Talent Acquisition, Diversity, Inclusion & Wellness, Learning & Development, Performance & Remuneration, and Systems & Reporting. The P&C team reports to the Director - People & Culture and is part of the broader Corporate Services team for the business and partnership of Hall & Wilcox.

This is a fast-paced and key role within the Talent Acquisition function. Your responsibilities will include:

• co-ordinating, streamlining and improving the recruitment process and workflows, in support of the rest of the Talent Acquisition team;
• working with the rest of the team to continue to modernise, uplift and evolve the way the firm hires, including reviewing all aspects of the recruitment process;
• maintaining accurate records and generating reports on recruitment metrics and activities;
• maintaining and updating the ATS to ensure use to its full capability to manage all recruitment;
• running the end-to-end recruitment of casual paralegal and other junior level positions across the firm;
• preparation of / drafting position descriptions and job advertisements, in consultation with hiring partners/managers and the rest of the P&C team;
• posting jobs across various job boards and platforms, through the Applicant Tracking System (ATS);
• screening applications to identify high quality and best-fit candidates;
• undertaking phone screening of candidates;
• scheduling and coordinating interviews between candidates and agencies and the hiring team, including meeting room and MS Teams bookings, and managing the firm’s Careers calendar and inbox in Outlook;
• collating and providing prompt feedback to candidates;
• conducting reference checks (both verbal and in writing);
• involvement in project work, including the implementation and integration of a new ATS;
• assisting the rest of the Talent Acquisition team with talent market mapping, direct sourcing and LinkedIn searches;
• staying informed on industry and talent acquisition trends to continuously improve processes and procedures; and
• other recruitment related projects and responsibilities from time to time as they arise.

About you

You will ideally have the following skills and experience:

• a tertiary qualification (e.g. Bachelor or Diploma) in human resources or a related field;
• at least two years of experience in a similar role (in talent acquisition/recruitment, in-house within a law firm or in professional services, or within a recruitment agency);
• proficiency in the MS Office Suite (Word, Excel, PowerPoint);
• a solid understanding of recruitment processes, techniques and best practices;
• skills and experience that support the continuous improvement and development of talent acquisition processes, workflows, systems and technology;
• experience scheduling interviews and managing calendars/diaries in Microsoft Outlook;
• experience using LinkedIn Recruiter and/or other social media tools and applicant tracking systems, as well as HRIS systems, is preferred, however not essential;
• strong organisational skills and the ability to manage competing priorities and demands;
• outstanding attention to detail;
• excellent communication and interpersonal skills, with the ability to develop rapport and build relationships with stakeholders;
• a team player who enjoys working in a fast-paced environment and co-operatively as part of a collegiate and supportive team;
• a focus on client service and a high level of professionalism;
• strong ethics and integrity and the ability to maintain a high level of confidentiality; and
• a passion for talent acquisition, curiosity, agility and a growth mindset.

About us

Hall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1150 people, including over 145 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Hear from our people about what it’s like to work at HW: bit.ly/HWpeople

Some of our recent awards and citations include:

• Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
• Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards
• Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024
• Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
• Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards

We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.

We are also renowned for Smarter Law, which means we look beyond the status quo to think differently and find solutions that are better, faster and cheaper. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.

We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website.

Apply now

Let’s connect. Click apply to submit your application.

At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Alison Daly-Thomson, Talent Acquisition Manager, at alison.dalythomson@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.

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