Executive Team Assistant

13 hours ago

Perth, Australia DAF-Jones Lang LaSalle (WA) Pty Ltd Full time

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

We’re seeking a highly motivated, organised and efficient Executive Team Assistant to provide support to the WA Capital Markets team. The role requires strong communication and time management skills, and the ability to manage and prioritize various administrative tasks effectively.

Knowledge of systems and the ability to provide accurate and efficient report/document preparation, coordination of internal/external meetings and general administrative support is required.

This role is part-time and offers a flexible work environment of around 30 hours a week and ideal for individuals seeking work-life balance, including parents returning to the workforce.

Core Responsibilities:

  • Provide professional administrative support to the WA Capital Markets team.
  • Assist in the preparation of all correspondence, documents, reports, submissions, agency agreements, presentations and administration duties on behalf of the team, ensuring a high attention to detail.
  • Co-ordinate marketing campaigns including, assisting with drafting Information Memorandums (IM’s), managing online listings and preparing various property marketing collateral including EDM’s/brochures, press-ads, media releases, signboards and campaign marketing reports.
  • Database management, including CRM systems, financial systems, property portals, enquiry registers, bid summaries and more.
  • Coordinate all internal and external meetings including room booking, agenda, minutes and any ad-hoc requirements.
  • Assist the accounting team by coding and submitting of expenses, issuing fee invoices and following up late payments, tracking recoverable costs to invoiced clients and managing Trust Account deposits set-up and releases, in accordance with legislative requirements.
  • Arrange travel, accommodation & itineraries when required.

Additional responsibilities

  • Demonstrate proficiency in office procedures, with the ability to work both autonomously and as a contributing team member.
  • Handle incoming enquiries from time-to-time and distribute amongst the team as required.
  • Assist other administrative staff with relief office concierge duties and other office-related tasks as required.
  • Participate in relevant training and development opportunities to enhance job-related skills.

Interested? An ideal candidate would need to have the following qualifications:

You're a confident self-starter with a can-do attitude and a proven ability to build and maintain relationships. You will have strong formatting skills/ document creation and an advanced knowledge of MS Office packages (Word, PowerPoint, Excel). You will also have sound knowledge and experience in working on various systems & databases.

Most importantly we are looking for someone who would revel in becoming a critical member of a very close-knit team which markets and sells some of the most significant commercial real estate assets in the WA market. Keen attention to detail, customer focus, strong work ethic and ability to multi-task would be essential, and previous experience as a team assistant, PA or EA role within the commercial property (or any professional) industry will be highly regarded.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

What can you expect from us?

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number MPREQ390557

Location:

On-site –Perth, WA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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