Business Traineeship
7 months ago
Position Description
Position Description: Business Trainee Receptionist – Client Services Position Title: Business Trainee - Receptionist – Client Services Company: QIT Plus Pty Ltd. Position Type: Full-Time Traineeship Reports To: Project Manager / Brisbane Branch Manager
About: QIT Plus Pty Ltd Your Partners in Incident management. QIT Plus is an innovative software development company, specialising in Incident and Emergency Management. As part of our team, we offer you an exciting opportunity to be a part of our evolving business. As a business we strive to provide excellent products and services to our clients to meet the legislative requirements of Disaster Management with a solution that is easy to use, well supported and committed to the changing needs of our communities. Our incident management software solutions help our system users coordinate and fortify true multi-agency response. With over 15 years of experience developing state of the art software solutions such as Guardian IMS, Guardian Disaster Dashboards and Flood Intelligence Bridge, our multi-award-winning products have helped community-serving agencies and organisations across Australia to improve response times and strategies. We pride ourselves on being a customer-centric team who values your input, and we prioritise working closely with specialists and experts in the field to enhance workflows with powerful but simple software. Our client base is broad, and we aim to build close relationships with users and administrators of the Guardian IMS software with regular on-site visits, unlimited online and telephone support and 24/7 support during a disaster event. Our motto is “Solutions that Make a Difference” and we are committed to achieving consistency for Incident Management throughout Australia and our subsidiaries in Canada (QIT Canada) and Fiji (QIT Pacific)
Position Summary:
As a Receptionist Trainee at QIT Plus Pty Ltd, you will be the first point of contact for our clients, visitors, and employees. You will play a crucial role in creating a positive first impression and providing exceptional customer service. Your responsibilities will include managing the reception area, handling incoming calls, and supporting administrative tasks.
Duties and Responsibilities: 1. Front Desk Management: • Greet and welcome visitors with a friendly and professional demeanour. • Manage the reception area, ensuring it is clean and organized. 2. Phone Management: • Answer and direct incoming phone calls to the appropriate staff members. • Take accurate messages and deliver them promptly. 3. Visitor Assistance: • Assist visitors with sign-in procedures. • Notify employees of visitor arrivals and guide them to meeting rooms. 4. Mail and Package Handling: • Sort and distribute incoming mail, packages, and deliveries. • Prepare outgoing mail and packages for courier services. 5. Scheduling and Appointments: • Manage meeting room reservations and scheduling. • Assist in coordinating appointments and meeting arrangements. 6. Administrative Support: • Provide general administrative support to various departments. • Assist with data entry, document filing, and other office tasks as needed. • Ensure office facilities are kept clean. 7. Security Awareness: • Ensure the security of the premises by monitoring access and visitor activity. • Follow security and safety procedures, including emergency response protocols. 8. Office Supplies and Inventory: • Maintain office supplies and equipment, placing orders as necessary. • Keep inventory of office supplies and notify the appropriate personnel when replenishment is needed. 9. Communication: • Relay important information to staff members and assist with internal communication as directed. 10. Customer Service: • Demonstrate exceptional customer service skills when interacting with clients, visitors, and employees. • Address inquiries and provide information about the company and its services.
Essential Requirements: • High school diploma or equivalent (Year 12). • Excellent verbal and written communication skills. • Proficient in Microsoft Office applications (Word, Excel, Outlook). • Professional and pleasant demeanour. • Strong organizational and time-management skills. • Ability to multitask and prioritize tasks efficiently. • C Class Drivers Licence (Red or Green Provisional acceptable) Conditions: • The position is based at the company's office and involves working at the front desk and using standard office equipment. • Occasional overtime or extended hours may be required.
Equal Opportunity Employer: QIT Plus Pty Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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