Administrator RTO

1 month ago


Perth, Australia Civmec Full time
The Company

Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. With a pipeline of more than $900 million in current and future projects, our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce. 

Join the Civmec Team

Great opportunity for someone keen to grow their career within a Registered Training Organisation across the Human Resources and Learning and Development function.

Joining our Training Team will see you responsible for the full cycle management of all training requests, including results management and financial updates. This is a highly interactive role requiring a thirst for quality customer service and strong communication skills for a variety of stakeholder management.

Located in our Corporate Office Henderson WA, this is a full-time role working Monday to Friday

The Role
  • Processing and allocating all training requests including enrolments, confirmations, and notifications
  • Scheduling and allocating training resources, including trainers and training rooms
  • Processing student results and the issuance of Qualifications and Statements of Attainments
  • Process Accounts (Purchase Order Requisitions / Accounts Payable / Accounts Receivable)
  • Manage RTO General Meetings (Scheduling, Agendas, Minutes and Distribution)
  • Assist with Construction Industry Funding Claims
  • Maintain a register of External Training Providers (Nation Wide)
  • Process external training –training requests for training that cannot be fulfilled by Civmec RTO, (external RTO’s, issuing PO, maintaining training records and uploading certification once course completed)
  • Maintain RTO booking dashboard
  • Process training inbox and communications for internal and external stakeholders
  • Assist with Career Fair, Expos, School Careers Days and Community Events  ​​​​​​​
About You

You will be an experienced Administrator possessing the following;

  • Previous administration experience in a fast-paced environment
  • Experience coordinating schedules or planning work for multiple customers' needs
  • Strong attention to detail and effective time management
  • An eye for developing and implementing new, or improving upon existing processes
  • Proficient with MS Office suite

Future prospects include:

  • Learning and Development Liaison
  • RTO Trainer and Assessor
  • Recruitment/ HR
  • Project/Site Support


  • Perth, Australia Parabellum International Pty Ltd Full time

    Emergency Response Training Industry Leader - Dynamic & highly skilled role - Close knit team | terrific company culture **About us** Parabellum International delivers unrivalled emergency response, medical response and risk management services to the oil, gas, mining, resource, and construction industries. We are the go-to crisis, emergency and medical...

  • Myosh Administrator

    4 weeks ago


    Perth, Australia Plummers Industries Full time

    Maddington Location - Flexible Work Hours - Full time position with weekly pay PPS are seeking an experienced Administrator to manage our safety management and training system, MYOSH. This role will also provide assistance to the Business Manager with varied admin tasks. **About the Role-** - Data entry utilising the MYOSH system - Maintaining accurate...


  • Perth, Australia Health Science Hub Full time

    Health Science Hub (RTO 52806) is looking for new team members who are interested in working in the Vocational Education & Training (VET) sector. We are looking for people who are passionate about education and providing support and guidance to year 11 and 12 students. The role will involve the direct administration of students completing Cert III or Cert...


  • Perth, Australia Peak Management & Consulting Full time

    Well-established & reputable large RTO - Supportive team & workplace culture - Permanent position with immediate start available! **About us** We believe everyone deserves a job they love. A role that delivers more than a salary - confidence, happiness and self-worth. Whether it's our students or our valued team, at Insight Training we talk to people to...


  • Perth, Australia Apeiro Institute Full time

    APEIRO Institute (RTO Code 45394) is a Perth based Registered training organisation delivering Vocational courses to Domestic and International students with campuses located in Perth, Melbourne and Sydney. As we gradually expand and introduce new courses to deliver to our clients, A need for Admin/ Student Support Person has risen. **About Admin/ **Student...

  • Relief Coordinator

    5 hours ago


    East Perth, Australia Mercedes College Full time

    Mercedes College - PERTH School Principal : Dr Lucie McCrory School Address : PO Box 6553 East Perth WA 6892 Phone Number : 9323 1323 Fax Number : 9323 1333 Email Address : admin@mercedes.wa.edu.au. Web Site : www.mercedes.wa.edu.au. Type : Part-Time Term : Ongoing Position Details This position fulfills a dual role as Relief...


  • Perth Airport, Australia dnata Full time

    OVERALL PURPOSE OF THE POSITION The Passenger Services Training Coordinator is responsible for the facilitation and organisation of the port-based training and development team.  They will ensure local compliance with industry standards and dnata requirements. With a focus of ensuring that training records and data is maintained. Partner with the National...


  • Perth Airport, Australia dnata Full time

    Perth Airport WAOVERALL PURPOSE OF THE POSITIONThe Passenger Services Training Coordinator is responsible for the facilitation and organisation of the port-based training and development team.  They will ensure local compliance with industry standards and dnata requirements. With a focus of ensuring that training records and data is maintained. Partner with...


  • Perth Airport, Australia dnata Full time

    **OVERALL PURPOSE OF THE POSITION** The Passenger Services Training Coordinator is responsible for the facilitation and organisation of the port-based training and development team. They will ensure local compliance with industry standards and dnata requirements. With a focus of ensuring that training records and data is maintained. Partner with the...

  • Pre-trade Trainer

    1 month ago


    Perth, Australia WesTrac Full time

    **WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more than 4,000 talented people working together to...

  • Trainer Assesor

    4 weeks ago


    Perth Airport, Australia Railtrain Holdings Group Full time

    **About us**: Railtrain Holdings Group (RHG) is one of Australia’s largest providers of train crews, and we specialise in supplying highly skilled rail staff, as well as bespoke training offerings, to Australia’s largest operators. Because of this we focus on attracting and retaining only the very best people in the industry, we love what we do and...

  • Lead Facilitator

    4 weeks ago


    Perth, Australia INTERTEK Full time

    We are currently seeking a Full Time Facilitator to join in our Training Team at SAI Global. The Lead Facilitator’s primary purpose is the delivery of public and in-house training courses within their particular field, Quality & Auditing, Occupational Health And Safety, and Environmental Health and Safety. This role interacts closely with all functional...


  • Perth, Australia SAL Consulting Full time

    Posted: 17/05/2023 Closing Date: 19/06/2023 Job Type: Permanent - Full Time Location: Perth, WA Job Category: Clinical Practice SAL Consulting Group is an organisation with a focus on working with complex individuals, systems and organisations across Australia. We work with children, young people and adults; people with a disability; people who have...


  • Perth, Australia McIver College Full time

    **About the role** The role of Student Support Services Officer is to provide timely and accurate information to stakeholders in relation to the college's educational products, respond to student enquiries and provide quality student support services which address the needs of students. **Relationships**: - Reporting to CEO/RTO Manager. - Working closely...