Facilities Clerk

4 weeks ago

Brisbane, Australia Hall & Wilcox Full time
  • Permanent full time 
  • Entry level role 
  • Based onsite 
  • Learning and career development programs for all roles and levels
  • Flexible leave options and up to 26 weeks paid parental leave
  • Free daily breakfast, office drinks and social events
  • Genuine commitment to diversity and inclusion across the firm

More information about our benefits can be viewed here: bit.ly/HWbenefits

About the role and team

We have an exciting opportunity for a Facilities Clerk to join our Office Services team based on-site in our Brisbane office.

As the Facilities Clerk, you will play an important role in providing efficient and reliable facilities and files and securities support to our growing Brisbane office.

This is a great entry level role for someone looking to grow their career in administration. 

Key responsibilities

The successful candidate will be responsible for:

  • setting up rooms and IT equipment for meetings, events and seminars;
  • setting up desks including IT equipment and cabling;
  • maintaining inventory of AV and WFH equipment;
  • conducting daily morning floor walk to ensure the office is ready for operation;
  • managing security access card distribution and maintenance;
  • providing an office tour for new starters;
  • completing service requests submitted through Jira;
  • logging jobs with building management;
  • coordinating the secure bin pickup and delivery;
  • coordinating general office maintenance;
  • ensuring that all stationery cupboards are kept neat and tidy;
  • assisting with office moves and fit-out projects;
  • preparing files for archiving or off-site storage;
  • managing the pick-up and delivery of files and safe custody;
  • preparing the safe custody documents and packets for storage; and
  • scanning original documents.

Skills and experience

We would like to hear from candidates with the following skills and experience:

  • administration experience in a similar facilities clerk or files & securities clerk role,
  • experience ideally within a law firm would be desirable;
  • proficient with technology;
  • strong attention to detail;
  • strong customer service skills;
  • excellent interpersonal and communication skills;
  • flexible and reliable with a ‘can do’ attitude and proactive approach;
  • strong organisation skills and the ability to prioritise deadlines;
  • ability to work autonomously as well as taking direction;
  • strong working knowledge of Microsoft Office; and
  • ability to work under pressure.

About us

Hall & Wilcox is a leading independent Australian law firm.  We are a firm of more than 1000 people, including over 130 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Some of our recent awards and citations include:

  • Law Firm of the Year at the 2022 and 2023 Lawyers Weekly Australian Law Awards;
  • Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards;
  • Ranked third in the Lawyers Weekly Top 25 Attraction Firms for 2022 and 2023;
  • Employer of Choice Gender Equality citation from the Workplace Gender Equality Agency (WGEA) for 2021, 2022 and 2023; and
  • Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards.

Our culture

We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.

We are also renowned for Smarter Law, which means we look beyond the status quo to think differently and find solutions that are better and faster. 

At Hall & Wilcox, we promote a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds, including Aboriginal and Torres Strait Islander candidates.

For more information about Hall & Wilcox please visit our website.

How to apply

Please click apply to submit an application.

We are committed to being inclusive, and to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Co-ordinator at sally.cai@hallandwilcox.com.au

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.

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