Secretary - legal field

3 weeks ago

Cairns, Australia IPA Personnel Full time
Calling all secretaries

Our client is searching for an experienced Secretary, to join their team. This firm is a group of skilled and diligent legal professionals who come from a plethora of differing backgrounds. This team are imaginative, interesting and smart. Their common goals that unite everyone is that they enjoy their work, each other's company, and the open-minded working environment in which they operate. They measure success by the quality of work they achieve and the outcomes they reach for their clients. This will be your foot in the door to a challenging yet rewarding career.

In this position, you will provide efficient service of the highest standard with your secretarial and personal assistant skills. We are looking for a person who is extremely well organised and always one-step ahead of the people they are supporting.

It will be your responsibility to ensure clients' files and details are kept in a uniform manner and compliant with the firm's requirements and expectations. Maintaining strict security procedures to ensure client confidentiality and safety if of upmost importance. You will be assisting the legal team in all areas that come under the scope of Legal Services and ensuring that all facets of the clients' requirements are met.

Key Responsibilities:

  • Extensive diary management including booking client interviews, managing court dates and recording critical dates;
  • Prepare information for client meetings.
  • Assist with organising travel and accommodation;
  • Meeting and greeting clients;
  • Ensuring all client details are input into their legal software and are collated correctly;
  • Ensure filing is kept up to date on a daily basis, in chronological order.
  • File closure procedures and archiving / retrieval thereof;
  • Word processing of documents and using Winscribe to retrieve dictations for proofing and processing;
  • Strong understanding of document management incl. version control;
  • Editing legal documents, developing Briefs / presentations and conducting research;
  • Have the talent for identifying and managing, problematic clients with diplomacy;
  • Assist with reception and ad hoc tasks assigned by the Practice Manager.
Necessary Skills:

  • Typing skills at least 50wpm;
  • Proficient user of all Microsoft Office suite;
  • A 'quick thinker' with excellent communication and problem solving skills;
  • Radiates a professional image both for clients and co-workers;
  • Proactive team player, assists others without being asked;
  • Excellent telephone etiquette
  • High tolerance level for stress and performs well under pressure;
If this sounds like you and you enjoy working in a small team of professionals, apply today by sending a cover letter and resume.

  • Secretary - legal field

    5 days ago

    Cairns, Queensland, Australia IPA Personnel Full time

    Calling all secretaries Our client is searching for an experienced Secretary, to join their team. This firm is a group of skilled and diligent legal professionals who come from a plethora of differing backgrounds. This team are imaginative, interesting and smart. Their common goals that unite everyone is that they enjoy their work, each other's company, and...

  • Yellow Crazy Ant Field Coordinator

    3 weeks ago

    Cairns City, Australia Abriculture Pty Ltd Full time

    About Us :The Abriculture Team is a gathering of intellectual minds with a shared vision and an understanding of the important role Tribal Ecologists play in modern ecology, sustainability and global food security. The Abriculture Team’s unique skillsets bring together tribal ecological knowledge (TEK) and western science in a culturally sensitive way. The...

  • Yellow Crazy Ant Field Coordinator

    2 months ago

    Cairns City, Australia Abriculture Pty Ltd Full time

    About Us :The Abriculture Team is a gathering of intellectual minds with a shared vision and an understanding of the important role Tribal Ecologists play in modern ecology, sustainability and global food security. The Abriculture Team’s unique skillsets bring together tribal ecological knowledge (TEK) and western science in a culturally sensitive way. The...

  • Third In Charge 3IC

    1 month ago

    Cairns, Australia Adidas Full time

    Full-Time 3IC at our adidas Cairns Factory Outlet adidas’ commitment to our people is integral to the success of our retail team. We offer a true retail career path for individuals who want a long-term future with the adidas business. What’s on offer? A competitive salary Retail bonus scheme Generous employee discounts on adidas product ...

  • Third In Charge 3IC

    3 weeks ago

    Cairns, Australia adidas Full time

    Full-Time 3IC at our adidas Cairns Factory Outlet   adidas’ commitment to our people is integral to the success of our retail team. We offer a true retail career path for individuals who want a long-term future with the adidas business.   What’s on offer? A competitive salary  Retail bonus scheme Generous employee discounts on...

  • Third In Charge 3IC

    1 month ago

    Cairns, Australia adidas Full time

    Full-Time 3IC at our adidas Cairns Factory Outlet adidas’ commitment to our people is integral to the success of our retail team. We offer a true retail career path for individuals who want a long-term future with the adidas business. What’s on offer?A competitive salary Retail bonus schemeGenerous employee discounts on adidas product Career...

  • Third In Charge 3IC

    1 month ago

    Cairns, Australia adidas Full time

    Full-Time 3IC at our adidas Cairns Factory Outlet   adidas’ commitment to our people is integral to the success of our retail team. We offer a true retail career path for individuals who want a long-term future with the adidas business.   What’s on offer? A competitive salary  Retail bonus scheme Generous employee discounts on...

  • Prosecutor

    5 days ago

    Cairns, Queensland, Australia NHVR External Careers Full time

    About the roleWe have an exciting opportunity for a criminal prosecution lawyer to join NHVR's QLD Prosecutions unit.In this busy and varied role, you will manage, prepare and conduct complex prosecutions on behalf of the NHVR.Reporting to the Senior Prosecutor, the position will cover the northern region within QLD. You will attend regional courts on a...

  • Domestic and Family Violence

    5 days ago

    Cairns, Queensland, Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full time

    Domestic and Family Violence (DFV) SpecialistAbout UsRelationships Australia Queensland (RAQ) is a leading provider of relationship and family support services. We believe healthy relationships are essential for the well-being of children, families and communities. We are committed to offering the best possible counselling, mediation, education and support...

  • Prosecutor

    5 days ago

    Cairns North, Queensland, Australia NHVR External Careers Full time

    About the role We have an exciting opportunity for a criminal prosecution lawyer to join NHVR's QLD Prosecutions unit.In this busy and varied role, you will manage, prepare and conduct complex prosecutions on behalf of the NHVR.Reporting to the Senior Prosecutor, the position will cover the northern region within QLD.You will attend regional courts on a...

  • Prosecutor

    5 days ago

    Cairns North, Queensland, Australia NHVR External Careers Full time

    About the roleWe have an exciting opportunity for a criminal prosecution lawyer to join NHVR's QLD Prosecutions unit.In this busy and varied role, you will manage, prepare and conduct complex prosecutions on behalf of the NHVR.Reporting to the Senior Prosecutor, the position will cover the northern region within QLD. You will attend regional courts on a...