Facilities Coordinator/Receptionist

1 month ago

Melbourne, Australia JLL Full time

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this job involves:

We’re looking for a personable, professional, and proactive Facilities Coordinator/Receptionist to join our team and provide Facilities Management support/coordination and a exceptional Reception service 

This role is working with an on-site client team in Melbourne CBD. 

Perform duties with integrity and diligence, and in a professional manner at all times. Assist the existing Facilities Management (FM) team to ensure a clean, presentable, and well-maintained space at all times.  Manage reception desk and reception duties.  Manage meeting room & car park bookings, calendars, and schedules. Support and assist workplace events. Includes assisting with setting up, catering. Assist the existing FM team with all aspects of vendor management and financial administration. Deliver superior customer service and address customer feedback effectively. Administer the Service Requests Workflow.

Sound like you? This is what we’re looking for:

Previous experience in a similar facilities or administrative role is desirable. Knowledge of invoicing, purchase orders etc. is desirable Excellent organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in using Microsoft Office Suite. Ability to prioritize tasks and work independently. Attention to detail and a proactive approach to problem-solving. Knowledge of basic procurement and accounting processes is a plus. Excellent team player but also capable of working independently.

What you can expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

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