Finance Officer

4 weeks ago

Sydney, Australia Clyde & Co Full time

This role reports to the Regional Head of working Capital and is supervised by senior members of the Matter Finance Data team. This role is part of a team that optimises client experience by building and evolving world class capabilities for engaging new clients and opening new matters. The role is based in our Sydney office and will cover activity in our APAC offices (Australia, Hong Kong, Singapore, China and Thailand).

This role is available for a period of 12 months to provide cover for a colleague who is going on maternity leave. It is ideal for a well organised candidate with a strong attention to detail who also understands the importance of the role in our commercial success. The candidate should be comfortable communicating with people at all levels of the firm and collaborating across various cultural backgrounds.

Key responsibilities

  • Conducting the matter finance data checks for all APAC offices, including:
    • Daily review of new matters
    • Management of shared mailbox
    • Communication with front office to resolve queries related to the matter opening process
    • Maintain log of common issues resolved
    • Review 'out of scope' matters on a weekly basis
  • Identifying and resolving or escalating any risks supported by suggestions of what could be done to avoid or mitigate the risk, including:
    • Regular meetings with the other members of the Matter Finance Data team to share issues and discuss solutions
    • Updating process documents relating to:
      • Practice Group Mapping
      • Section & Department Mapping
      • Common Payors
      • Key Clients
      • Standard Rates
      • Billing Arrangements
      • Billing Frequencies
    • Assisting with rates requests for all APAC offices, including:
      • Checking client agreements
      • Verifying rates on matters
      • Actioning time-sensitive updates for month-end billing
    • Billing for Australian partners using various billing workflows, including:
      • Joint billing
      • Split billing
      • Multi-payor billing
    • Assisting with the E-billing function across Australia by completing tasks such as:
      • Onboarding e-billed clients
      • Generating LEDES files
      • Uploading to various platforms including Tymetrix, Brightflag, LegalX, etc.
      • Checking status of e-billed invoices and forward emails from platforms (rejections, approvals, remittances)
    • Actioning write-off requests, matter closures and time transfers
    • Processing bill reversals and reissues
    • Ad hoc reporting of financial information
    • Building and maintaining effective relationships with Partners and the Practices across the region
    • Collaborating effectively with colleagues within the practice as well as other finance and business support teams

Candidate profile

  • A minimum 1 years' experience, at least one of the following:
    • legal services finance, e.g. opening legal matters or billing
    • an operational role with a demonstrable track record of consistent delivery, continuous improvement and problem solving
    • insurance claims
  • Highly motivated with a positive, 'can do' attitude
  • Committed to quality and attention to detail
  • Clear, concise written and verbal communicator
  • Comfortable working in a high volume, fast paced environment
  • Fast learner of new technology, strong excel and proficient in other Microsoft Office applications
  • Demonstrated teamwork and collaboration skills, as well as the ability to work independently
  • Knowledge of Thomson Reuters Elite 3E would be advantageous but not essential
  • Written/verbal mandarin would be advantageous but not essential

About Clyde & Co in the Asia Pacific Region

When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide.Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one,excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering, and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

For more information, please visit www.clydeco.com

We offer a range of tailored benefits and support, including discounted private health insurance, first class family leave offering, and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice .

Clyde & Co will not accept agency submissions unless the agency has specifically been contacted by a member of the recruitment team.

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