Administrator Field Services

2 months ago

Silverwater, Australia 2094 Cubic Transportation Systems (Australia) Pty Limited Full time

Business Unit:

Cubic Transportation Systems

Company Details:

When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

Job Details:

Job Summary

This role is responsible for supporting the Field Services department and Field Services leadership team through completing all Field Services administrative tasks. This position typically works under general supervision and direction.

Essential Job Duties and Responsibilities

  • Prepare, distribute and manage changes to Field Services rosters
  • Coordinate and attend regular meetings for the field operations team
  • Administration of the delivery of material and equipment to site
  • Attend regular stakeholder meetings, prepare agendas, record and distribute minutes
  • Maintain registers for mobile phones, vehicle servicing and assets provided to technicians
  • Review Service-Now data and identify potential cost recovery for vandalism equipment
  • Schedule Preventative Maintenance for the field services team ensuring we meet our contractual obligations
  • Liaise with both Service Desk and Dispatch teams when required
  • Co-ordinate vehicle stocktaking audits
  • Communicate and disseminate technical information changes, WHSE issues and other information relating to changes that impact on Field Services
  • Manage incident/hazard/accident reporting between all stakeholder representatives ensuring escalations where necessary
  • Assist management with annual SLA & KPI performance reporting

General Duties and Responsibilities

  • Comply with Cubic’s Quality Management System
  • Comply with Cubic Occupational Health, Safety and Environment policies and procedures
  • Comply with security in accordance with established policies and procedures of the organisations
  • Comply with Cubic Human Resources Procedures
  • Other duties as requested

Minimum Job Requirements:

Qualifications

Desirable:

  • Certificate IV in Business Administration
  • Knowledge and understanding of the purchasing

Skills/Experience/Knowledge

Essential:

  • 2 years experience in an administration based role.
  • Experience in managing staff rosters including sick leave & annual leave planning
  • Sound coordination and administration skills
  • High level computer skills (Microsoft suite of packages) including Excel
  • Ability to negotiate and communicate with vendors, evaluate quotations against specifications
  • Strong written and verbal communications skills
  • Excellent communication and stakeholder management skills

Personal Qualities

  • The position holder will need to liaise effectively with managers and staff at all levels and build good working relationships
  • Ability to work unsupervised
  • Pro-active and ability to use initiative
  • Ability to meet deadlines
  • Self-motivated
  • Attention to detail
  • High Integrity

Condition of Employment:

Successful outcome of a National Police Check

Worker Type:

Employee

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