Plant Administrator

3 weeks ago

Melbourne, Australia CPB Contractors Full time

About North East Link

The Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victoria's biggest road project.

The Spark Consortium’s Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.

The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne’s freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.

About the Opportunity 

Spark are actively seeking to recruit an experienced Plant Administrator to join the team on this iconic North East Link project. The role will provide administrative support to the plant team, which may include managing the day-to-day activities of team, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing. File management & Document Control.

This position is a full-time role, based at one of our site locations and you must be comfortable with Site conditions. There is limited access to public transport therefore it will be an essential requirement of the role to have your own vehicle.

Key Responsibilities 

  • Registering and overseeing incoming and outgoing correspondence and documentation
  • Preparing relevant documentation including assisting with the formatting/typing and record keeping
  • Maintain an effective filing/archiving system to ensure records and documents are suitably protected from damage and are readily available
  • Continuously seeking ways to improve the provision of services and processes
  • Implementing and support change strategies
  • Provide support to ensure all owned plant & equipment is maintained to comply with project and Australian Safety Standards.
  • Plan and coordinate a Plant Maintenance planning system to improve plant reliability
  • Maintain the maintenance program using a database by promptly generating & issuing work orders to Mechanical or Electrical Supervisors for action.
  • Order and maintain onsite stock of various stationary/parts required
  • Price checking, purchase order creating, delivery confirmation, invoice approval
  • Assisting Plant Engineers and Foreman in day to day running activities
  • Insurance and warranty claims
  • Hire plant organisation
  • Transport organisation

Required qualifications and experience

  • Relevant word processing and secretarial qualifications and/or training
  • Ideal but not compulsory minimum 5 years experience in Administration. Can be less for the right candidate
  • Construction work environment desirable
  • Advanced Microsoft Skills
  • Ability to work to deadlines and manage conflicting priorities in a high-volume work environment
  • Ability to negotiate and resolve conflicts with confidence, but tactful
  • Strong level written and verbal communication
  • Client focus
  • Attention to detail

What we offer:

  • Monthly social events
  • Reward and recognition program
  • Flexible working arrangements
  • Strong culture charter
  • Ongoing career support and development opportunities

If this opportunity is of interest to you, please click on the ‘Apply now’ button to register your interest and please also subscribe to ‘Job Alerts’ to be notified of upcoming opportunities with SPARK.

Whilst we are keen to hear from candidates with proven infrastructure project experience or experience working for a Tier 1 or Tier 2 Contractor to be a part of an iconic construction project in Melbourne, Victoria, we also will consider applicants that are seeking to enter or re-enter the industry.

SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity, inclusion and equity through providing a working environment where all employees feel included, valued, and free to bring their different skills, experiences and perspectives.

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